Administrative Assistant ll - Logistics

Join Brookshire Grocery Company

At Brookshire Grocery Company (BGC), we're not just about business—we're about building a community where you can thrive. Based in Tyler, Texas, BGC is home to five unique banners—Brookshire's Grocery Company, Super 1 Foods, Spring Market, Fresh by Brookshire's, and Reasor's—operating over 215 + stores across Texas, Louisiana, Arkansas, and Oklahoma. We're all about creating a workplace where you can thrive.

At BGC, you matter, your contributions are celebrated, and your future is unlimited. Whether you're launching your career or ready to level up, you'll find a supportive team, endless growth opportunities, and a chance to make an impact.

Here's what sets us apart:

• Wellness that works for you:
  Comprehensive medical, vision, dental, and prescription coverage.
• Flexibility and freedom:
  Paid time off to relax, recharge, and enjoy life.
• Ownership that empowers: 401(k) plan to help you build a solid future that the Company contributes to.
• Savings for your lifestyle:
  Exclusive employee discounts on the things you need most.
• Investing in your dreams:
  Scholarships and educational support to fuel your growth.
• Adventure awaits:
  Access to a 205-acre outdoor recreation area for unwinding, connecting, and having fun.

When you join BGC, you're not just starting a job—you're becoming part of something bigger. We're here to support your goals, inspire your journey, and celebrate your wins.

Provides administrative, coordination, and communication support for Logistics leadership and logistics operations. This role supports hiring events, onboarding activities, supply ordering, purchase order processing, reporting, meeting coordination, and other activities that help ensure efficient daily operation for Logistics teams.

• Coordinates new partner hiring events, schedules onboarding sessions, and facilitates appropriate paperwork.
• Coordinates new partner name badges and appropriate door access.
• Answers incoming calls; responds to telephone inquiries and complaints; gives information to callers, takes messages, or forwards calls to appropriate contact.
• Orders office, sanitation and safety supplies for the logistics administrative offices, warehouse operations, operations support teams, and takes orders for the corporate office.
• Prepares and enters purchase orders in SAP for approved outside vendor services and assists the Business Manager with journal entry support, purchase order tracking, and related administrative documentation.
• Facilitates events and coordination with the community connections team for all logistics areas.
• Assists Store Services with retail requests and opportunities to expedite when needed.
• Schedules Logistics functions and meetings for logistics leaders. Coordinates arrangements such as scheduling locations and/or meeting rooms, catering, and equipment.
• Collects, compiles, and updates lists and reports such as non-office supply order form, weekly staff accomplishments, distribution leaders list, partner picture pages, and leadership email groups.
• Prepares presentations for logistics leadership events.
• Assists with logistics safety metric reporting, drawings, and data keeping.

• Intermediate knowledge of Microsoft Office applications including Excel, Access, Word, Outlook and PowerPoint.
• Ability to learn and use company systems for purchasing, reporting, scheduling, communication, document management, and administrative tracking.
• Excellent organization skills with strong attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally with partners, leaders, vendors, callers, and community contacts
• Ability to maintain confidentiality regarding sensitive information.
• Ability to make decisions to identify best choice for specified goals.
• Ability to prioritize multiple tasks, meet deadlines, and adjust to changing operational needs in a fast-paced logistics environment.
• Ability to comprehend and interpret information.
• Ability to prepare reports and business correspondence.
• Ability to research information, establish facts and draw valid conclusions.
• Ability to learn…