On-Site Jobsite Administrator Multi-Project Support

Eligibility for Veterans and Military Personnel

This position is available to veterans, transitioning military, National Guard, Reserve members, military spouses, wounded warriors, and their caregivers. The role is on‑site at Tysons Corner, Virginia. Applicants must pass verification of work authorization and employment eligibility, substance abuse screening, a physical exam if applicable, and background checks for badging and security clearances if applicable.

Founded in 1937, Hensel Phelps specializes in building development, construction, and facility services across many sectors. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee‑owned general contractors in the country. The company is driven to deliver excellence and supports core values of ownership, integrity, builders, diversity, and community.

The Jobsite Administrator supports daily office operations for multiple departments and projects across the region. The role requires a service‑oriented team member who can take initiative, work independently, and adapt quickly in a fast‑paced work environment.

• Greet visitors and partners, handle visitor check‑in.
• Answer the central phone line and direct calls.
• Provide administrative support to office executives, estimating, marketing, operations, and regional operational needs.
• Manage and update the jobsite calendar with events and meetings; schedule conference rooms and coordinate food and beverages.
• Compose routine correspondence and distribute to personnel and trade partners.
• Maintain office machines, supplies; order inventory and schedule service.
• Submit weekly payroll for all office personnel and process invoices.
• Archive project documentation via project management software.
• Check and distribute daily mail.
• Coordinate building security access and parking; manage badging and renewals.
• Schedule travel arrangements and hotel accommodations for executives and employees; assist with special events.
• Oversee company fleet – register, insure, and track vehicles.
• Help with new hire onboarding via UKG Onboarding.

• Light work (up to 25 lbs. occasionally, up to 10 lbs. frequently).
• Walking, kneeling, sitting, crouching, reaching, stooping, reading, speaking, pushing, pulling, lifting, standing, typing as per workflow.
• Move about within the office as needed.
• Operate computer and office machinery constantly.
• Frequent communication with employees and stakeholders.
• Compute, analyze, and conceptualize mathematical calculations.
• Read and view written communications and emails.
• Remain seated near computer screen regularly.
• Visual acuity required; ability to operate a vehicle as certified.
• Rare exposure to high/low temperatures, noise, precipitation, and wind.

High School or GED.

• Associate degree preferred.
• 2+ years of administrative experience.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent oral and written communication; customer‑service oriented.
• Collaborative, innovative, quick learner.
• Attention to detail, organized, multitaskable.
• Certification of Notary (within 60 days of hire).

Tysons Corner, Virginia.