Facilities Administrator

Location: Tysons Corner

is seeking a Facilities Administrator to provide operational and administrative support to the Facilities & Administration team. This role works closely with the Senior Director of Facilities & Administration to support construction-related activities (renovations, office buildouts, and closures) and ongoing facilities operations, including systems rollouts, vendor coordination, contract administration, and day-to-day HQ workplace needs.

The role is execution- and support-focused, emphasizing organization, documentation, communication, and follow-through across multiple facilities initiatives. Success in this position requires strong coordination skills, attention to detail, and the ability to manage competing priorities in a fast-paced corporate environment.

Key Responsibilities

Facilities Project Coordination

* Provide coordination and administrative support for facilities-related projects, including renovations, new office buildouts, and office closures.

* Assist with scheduling, tracking, and documentation of project timelines, deliverables, and action items.

* Coordinate communications and information flow among internal teams, landlords, architects, contractors, and vendors.

* Track milestones, dependencies, and potential risks; flag issues and escalate to the Senior Director as needed.

* Support move-related activities such as space planning coordination, furniture ordering, and employee communications.

Core Facilities Operations & Initiatives

* Support implementation and adoption of facilities-related systems and tools (e.g., Office Space, Service Now).

* Assist with vendor sourcing activities, including RFP/RFQ coordination, bid comparisons, and evaluation documentation.

* Coordinate contract-related activities such as renewals, onboarding, and documentation, in partnership with Legal, Procurement, and Finance.

* Maintain organized and up-to-date records for vendors, contracts, and service-level agreements.

HQ Day-to-Day Operations Support

* Manage and triage facilities helpdesk tickets, including temperature requests, furniture needs, office moves, repairs, and general inquiries.

* Coordinate supply ordering and support inventory tracking for HQ facilities and shared spaces.

* Serve as a day-to-day point of contact for on-site vendors and service providers, helping ensure timely issue resolution.

* Support overall operational readiness and functionality of the HQ workplace.

Emergency Planning & Safety Support

* Assist with emergency preparedness activities, evacuation planning, and business continuity documentation.

* Help coordinate emergency drills, safety trainings, and related communications.

* Maintain emergency plans, contact lists, and safety signage in alignment with company standards and local regulations.

Budgeting, Purchasing & Financial Tracking

* Track facilities-related expenses and assist with budget monitoring and variance reporting.

* Support purchase order creation, invoice processing, and approval workflows in coordination with Finance.

* Maintain accurate financial and purchasing records for facilities projects and ongoing services.

Other duties as assigned.

Qualifications

Required

* Bachelor's degree or equivalent practical experience in facilities management, project coordination, operations, or a related field.

* Hands-on experience supporting corporate interior office construction, renovation, or office buildout projects.

* 1-3 years of experience supporting facilities operations, construction or renovation projects, office operations, or workplace services.

* Experience coordinating activities across vendors, contractors, and internal stakeholders.

* Strong organizational and administrative skills with the ability to manage multiple tasks and priorities.

* Proficiency with Microsoft Office and facilities management or ticketing systems (Service Now strongly preferred).

* Excellent written and verbal communication skills.

Preferred

* Familiarity with facilities management platforms such as Service Now and space management tools (e.g., Office Space).

* Working knowledge of procurement processes, contract administration, and basic budget tracking.

* Experience supporting workplace safety or emergency preparedness programs.

Core Competencies

* Strong attention to detail and consistent follow-through

* Collaborative, service-oriented approach

* Ability to prioritize and stay organized in a dynamic environment

* Professionalism and discretion when handling sensitive information

* Comfort working in a support-focused, execution-oriented role

Work Environment

* HQ-based role with regular on-site presence required.

* Occasional off-hours support may be needed for office moves, emergencies, or critical facilities activities.

Please note that sponsorship of new applicants for employment authorization, or any other immigration-related support, is not available for this position at this time.

WHY WORK FOR

* Collaborate with outstanding people:
We hire only the best. Our standards are high and our employees enjoy working alongside…