Outreach and Events Managing Consultant

Job Family:
Operational Effectiveness Consulting

Travel Required:

Up to 25%

Clearance Required:

None

• Support end-to-end planning of training sessions, directorate events, multi-day conferences, round tables, and stakeholder engagements.
• Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
• Manage, coach, mentor and train team members supporting client delivery.
• Manage project scope, budget, and schedule to support on-time, quality delivery.
• Manage and maintain client relationships to support client satisfaction and delivery excellence.

• Bachelor's degree SEVEN (7) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities.
• Experience leading projects, including establishing and managing work plans.
• Experience leading a team of FOUR (4) or more staff.
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
• Demonstrated event planning experience, including management and coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
• Experience coordinating/managing procurement for events and events logistics (e.g., coordinating cost estimates and contracts with venues, events vendors, and supply vendors).
• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to manage team and work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

• Experience managing event logistics or planning for federal government clients, particularly DoW.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

• Medical
• Rx
• Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account
• Dental/Vision & Dependent Care
• Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan Pay Down Tuition…