Outreach and Events Managing Consultant

Job Family

Operational Effectiveness Consulting

Up to 25%

None

As a Managing Consultant supporting a Department of War project supporting military community and quality of life programs, you will lead a team in planning, coordinating, and executing high-visibility outreach and training events for a government client. Your responsibilities will include:

• Event Planning & Execution:
  Support end-to-end planning of training sessions, directorate events, multi-day conferences, round tables, and stakeholder engagements.
• Client Engagement & Requirements Gathering:
  Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination:
  Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement:
  Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management:
  Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support:
  Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support:
  Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post-Event Reporting:
  Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.
• Team Management:
  Manage, coach, mentor and train team members supporting client delivery
• Schedule and Resource Management:
  Manage project scope, budget, and schedule to support on-time, quality delivery.
• Client Relationship Management:
  Manage and maintain client relationships to support client satisfaction and delivery excellence.

• Bachelor's degree
• SEVEN (7) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
• Experience leading projects, including establishing and managing work plans
• Experience leading a team of FOUR (4) or more staff
• Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements.
• Demonstrated event planning experience, including management and coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings.
• Experience coordinating/managing procurement for events and events logistics (e.g., coordinating cost estimates and contracts with venues, events vendors, and supply vendors)
• Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs.
• Clear and effective communication skills, both verbal and written; confidence interacting directly with government clients and senior stakeholders.
• Ability to manage team and work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners.
• Willingness to travel for onsite event support (often multi-day commitments).
• Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

• Experience managing event logistics or planning for federal government clients, particularly DoW.
• Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements.
• Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors.
• Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events.
• Prior experience supporting outreach, communications, or stakeholder engagement efforts.
• Familiarity with military family programs, quality of life initiatives, or federal…