Outreach and Events Senior Consultant

Job Family:
Operational Effectiveness Consulting

Travel Required:

Up to 25%

Clearance Required:

None

• Event Planning & Execution:
  Support end-to-end planning of training sessions, directorate events, multi-day conferences, round tables, and stakeholder engagements.
• Client Engagement & Requirements Gathering:
  Work directly with government stakeholders to clarify event objectives, collect requirements, document needs, and ensure all planning aligns with program priorities.
• Venue & Vendor Coordination:
  Liaise with hotels, conference centers, and other venues to negotiate rates, secure meeting space, request A/V packages, review contracts, and coordinate onsite logistics.
• Coordination with Guidehouse Procurement:
  Coordinate with Guidehouse procurement team to share client budgets, requirements, and potential vendors and events spaces such that Guidehouse procurement can negotiate rates and secure contracts.
• Logistics Management:
  Oversee room layouts, signage, registration, attendee tracking, scheduling, run-of-show documentation, materials preparation, shipping, and coordination with government and contractor partners.
• Onsite Event Support:
  Serve as the onsite logistics lead for key events; manage real-time issue resolution; coordinate with venue teams, government representatives, program managers, and support staff.
• Outreach & Communications Support:
  Assist with strategic communication efforts to promote events, share updates, distribute materials, and coordinate messaging across directorates.
• Post-Event Reporting:
  Conduct after-action reviews, summarize lessons learned, track issues, compile feedback, and support continuous improvement of event planning processes.

Bachelor's degree THREE (3) or more years of professional work experience supporting logistics, event planning, project coordination, or outreach activities. Experience should include:
Strong strategic communication experience, including preparing briefing materials, drafting emails, coordinating messaging, and supporting client-facing engagements. Demonstrated event planning experience, including coordination of multi-day events, stakeholder meetings, breakout sessions, and trainings. Excellent organizational skills, with the ability to manage many moving pieces, maintain trackers, coordinate schedules, and respond quickly to evolving client needs. Clear and effective communication skills, both verbal and written;

confidence interacting directly with government clients and senior stakeholders. Ability to work independently on fast-paced, high-priority tasks, while collaborating effectively with internal teammates and external partners. Willingness to travel for onsite event support (often multi-day commitments). Proficiency with common collaboration and planning tools, including Microsoft Teams, Outlook, SharePoint, Excel, and Word.

Experience supporting event logistics or planning for federal government clients, particularly DoW. Experience negotiating or coordinating with hotels, conference centers, or large event venues, including reviewing contracts, minimums, and setup requirements. Familiarity with A/V coordination, onsite technical troubleshooting, or coordinating with production vendors. Understanding of federal procurement processes and policies, especially as they relate to coordinating government-sponsored events. Prior experience supporting outreach, communications, or stakeholder engagement efforts.

Familiarity with military family programs, quality of life initiatives, or federal readiness/support offices.

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a…