Senior Department Analyst

The Position

The current vacancies are in Ukiah with Public Health and BHRS - Mental Health Services. The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium.

Under general supervision, performs a variety of responsible, complex, professional administrative and analytical functions associated with various projects, and/or specialized areas or programs within County departments.

Supervisor Academy is mandatory for all supervisors and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Depending on assignment, duties may include but are not limited to the following:

• Perform the more difficult and complex work unique to department or area of assignment related to administrative and operational or programmatic activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, work flow, space utilization, office automation, facilities, contract, and personnel management; design data collection systems; collect and analyze data from a variety of sources including departmental and external records, reports, documents, informational surveys, and contracts;
  
  develop and present written and verbal reports and recommendations for appropriate action based on an analysis of gathered data.
• Develop more complex budgets, reports, or recommendations based on analysis of data collected including impact on service levels and operations and/or information required by funding source; develop fiscal procedures; control specific departmental purchases and expenditures; review financial data on an ongoing basis to assure conformance with established guidelines; conduct cost/benefit studies and recommend changes to procedures or operations.
• Recommend and establish contract and MOU forms and procedures; develop, review and make recommendations concerning bid proposals and agreements; interpret contract terms and monitor adherence to contracts; recommend solutions to contractual problems.
• Research operational and fiscal requirements for specific grant proposals; prepare grant applications and all subsequent follow-up documentation; recommend and monitor procedures for grant implementation; monitor and analyze expenditures to ensure compliance; and tracking all revenues and reconciling grant funds with audit information.
• Review work methods and systems to determine possible modifications to increase service efficiency and effectiveness; compile and analyze data in order to make recommendations on various policies and procedures; develop written procedures to implement adopted policies and new or changed regulations or to clarify and describe standard practices.
• Handle the highly specialized assignments such as acting as the department's personnel officer, staff development officer, or budget officer; performing complex duties including analysis, monitoring, and compliance.
• Research, modify, and adapt available computer software; write or coordinate development of data processing applications to meet operational needs.
• Serve as liaison with clients and representatives of private businesses, State and/or Federal agencies and other County departments to coordinate special projects, provide specified administrative services, represent the department in the development of, or change in programs and regulations, gather information and insight for use in assigned studies or management decisions.
• Analyze present and pending legislation to determine effect on departmental organization or programs and present recommendations in verbal or written form.
• Prepare a variety of routine and complex analytical and/or statistical reports, records, correspondence and other documents.
• Participate in meetings and present requested and independently…