Sullivan Elementary Administrative Assistant

Administrative Assistant

Location:

Sullivan Elementary School (High-Needs School)

We are seeking a highly competent and organized Administrative Assistant to join the Sullivan Elementary team. This role is crucial to the smooth operation of our center and requires a professional who is not only a skilled administrative assistant but also adept at managing complex student and school records. The ideal candidate will be detail-oriented, have strong communication and technical skills, and a commitment to maintaining confidentiality and accuracy in all tasks.

A bachelor's degree is required for this position.

• Office Operations:
  Serve as the first point of contact by answering phones, greeting visitors, and managing incoming and outgoing mail. Order office supplies and maintain an organized and efficient office environment.
• Document Management:
  Prepare, format, and edit a wide range of documents, including correspondence, reports, memos, and presentations.
• Data Entry:
  Accurately enter and compile data to support reporting and record-keeping needs.

• Student Logistics:
  Coordinate and manage student schedules, track attendance, and assist with organizing courses.
• Records and Archives:
  Maintain accurate and up-to-date student records for official purposes, including those required for Board of Education, State, and Federal audits. Maintain the center's complex historical archives.
• Meeting Preparation:
  Plan and organize meetings by preparing agendas, gathering background materials, and assembling agenda packets.

• Public Notices:
  Publish legal and informational notices for the school in compliance with state and federal open meeting laws.
• Legal Compliance:
  Ensure that all UCLC activities and documentation comply with applicable laws, policies, and procedures governing open meetings and public access.

• Education:
  
  A bachelor's degree is preferred.
• Organizational
  
  Skills:
  
  Exceptional ability to manage multiple tasks, organize documents, and maintain accurate records with a high degree of precision.
• Technical Proficiency:
  Advanced skills in Microsoft Office Suite (Word, Excel, Outlook) and Google Suite. Experience with document management systems and data entry is essential.
• Communication:
  Excellent written and verbal communication skills for preparing professional documents and interacting effectively with staff, students, and the public.
• Attention to Detail:
  Meticulous attention to detail is critical for ensuring the accuracy of official records and compliance with legal requirements.
• Confidentiality:
  Demonstrated ability to handle sensitive and confidential information with the utmost discretion and professionalism.
• Legal Knowledge:
  An understanding of school record-keeping procedures, open meeting laws, and other applicable statutes is highly desirable.