Construction Office Coordinator - Sabey Construction, Inc.

Construction Office Coordinator – Sabey Construction, Inc.

Location: Umatilla, OR

Salary: $48,235 - $72,352 (annual base)

Sabey Construction, Inc. (SCI) is a specialized in‑house builder behind Sabey Corporation's most ambitious and technically complex projects. This newly created role will serve as the administrative backbone of a growing data center construction project in Umatilla, OR. The position supports project managers, engineers, and superintendents with document control, meeting coordination, site logistics, office management, and general administrative support.

• Set up and maintain the jobsite office, including supplies, equipment, and filing systems.
• Serve as the primary point of contact for office‑related needs and inquiries at the project site.
• Manage incoming correspondence, deliveries, and visitors.
• Coordinate jobsite onboarding activities, including badges, parking access, and required documentation.
• Prepare and distribute reports, meeting minutes, and project communications.
• Support document control processes and maintain accurate project records.
• Assist with purchase orders, expense tracking, credit‑card documentation, and material procurement records.
• Maintain project tracking logs, including rental equipment, labor reports, change orders, and security badges.
• Organize and maintain electronic filing systems and project documentation.
• Schedule and coordinate meetings, conference calls, travel arrangements, site visits, team events, and other project activities.
• Attend construction meetings, document key discussions, and distribute meeting notes.
• Collaborate with project stakeholders, subcontractors, vendors, and internal teams to support successful project execution.
• Assist with contract administration activities, including subcontracts, change orders, purchase orders, professional service agreements, material supply agreements, non‑disclosure agreements, and close‑out documentation.
• Review subcontractor invoices for compliance with contract requirements.
• Embody Sabey's core values in all interactions and responsibilities.

• 3+ years of administrative experience, preferably within the construction industry.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and adapt in a fast‑paced project environment.
• Proficiency with Microsoft Office applications, especially Excel.
• Experience with document management, project tracking, and administrative coordination.
• Experience with Yardi is a plus.
• Strong written and verbal communication skills.
• Ability to build positive working relationships with employees, clients, subcontractors, and business partners.
• Self‑motivated with the ability to work independently and manage competing priorities.
• Aptitude and willingness to learn and utilize AI tools and emerging technologies.

• Comprehensive Benefits:
  Sabey covers 100% of employee‑only premiums for base medical and PPO dental plans and contributes up to $2,000 annually to a Health Savings Account.
• Time to Recharge:
  Up to 5 weeks of PTO based on tenure, plus 10 paid holidays and the ability to carry over unused PTO.
• Financial Wellness:
  Competitive, matched 401(k) retirement plan.
• Growth & Development:
  Structured professional and personal development programs.

Sabey Corporation and its subsidiaries, including Sabey Data Centers and Sabey Construction, are equal‑opportunity employers and drug‑free workplaces. Employment is contingent upon successful completion of a background check and pre‑employment drug screening.

If you need assistance or accommodation to apply, please contact Sabey Human Resources at  or