Office Specialist 2, Hearings Support (Umatilla)

Office Specialist 2, Hearings Support (Umatilla)

Two Rivers Correctional Institution – Umatilla, Oregon

Oregon Department of Corrections

Do you take pride in staying organized, managing details, and keeping processes running smoothly? We're looking for an Office Specialist 2 to join our Hearings Unit, where your work will play a vital role in ensuring hearings for adults in custody (AICs) are handled accurately, efficiently, and in accordance with established timelines and policies.

About the Job – Your Role

In this role, you'll coordinate and schedule hearings for AICs, including administrative misconduct, involuntary housing (mental health or segregation), and leave revocation hearings, conducted either on site or by phone. You'll prepare and distribute hearing documents, enter details information into the Offender Management System (OMS), and ensure case records are accurate and submitted on time. Your work will involve proofreading documents, finalizing and routing orders, and maintaining both electronic and physical files in compliance with state rules.

You'll also handle written communication with AICs, respond to hearing-related inquiries from internal and external partners, and use sound judgement to manage your workload independently while ensuring all procedures align with Oregon Administrative Rules and agency policies.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position is not eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents.
• OR
• An associate degree in any field.
• OR
• An equivalent combination of education and experience.

Requested Skills

• Proven customer service skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Data entry accuracy
• Experience organizing, maintaining, and archiving both electronic and physical records in compliance with retention policies
• Interpreting and applying statutes, rules, regulations, policies, procedures, and guidelines
• Strong communication skills (verbal and written)
• Ability to draft, proofread, and finalize documents with strong attention to grammar, punctuation, and formatting

Preferred Skills

• Experience with AS400
• Experience with the Offender Management System (OMS)
• A minimum of six months experience in a correctional setting

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview.
  
  Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates' qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This position is located inside the…