Office Specialist 2, Hearings Support (Umatilla)

Initial Posting Date: 08/17/2026 Final date to receive applications: 08/27/2026 Agency:
Department of Corrections

Salary Range: $4,169 - $5,483

Position Type:
Employee

Position Title:

Office Specialist 2, Hearings Support (Umatilla)

Job Description:

Office Specialist 2, Hearings Support (Umatilla)

Two Rivers Correctional Institution – Umatilla, Oregon

Oregon Department of Corrections

Do you take pride in staying organized, managing details, and keeping processes running smoothly? We’re looking for an Office Specialist 2 to join our Hearings Unit, where your work will play a vital role in ensuring hearings for adults in custody (AICs) are handled accurately, efficiently, and in accordance with established timelines and policies.

In this role, you’ll coordinate and schedule hearings for AICs, including administrative misconduct, involuntary housing (mental health or segregation), and leave revocation hearings, conducted either on site or by phone. You’ll prepare and distribute hearing documents, enter details information into the Offender Management System (OMS), and ensure case records are accurate and submitted on time. Your work will involve proofreading documents, finalizing and routing orders, and maintaining both electronic and physical files in compliance with state rules.

You’ll also handle written communication with AICs, respond to hearing-related inquiries from internal and external partners, and use sound judgement to manage your workload independently while ensuring all procedures align with Oregon Administrative Rules and agency policies. This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position is not eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents. OR
• An associate degree in any field. OR
• An equivalent combination of education and experience.

• Proven customer service skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Data entry accuracy
• Experience organizing, maintaining, and archiving both electronic and physical records in compliance with retention policies
• Interpreting and applying statutes, rules, regulations, policies, procedures, and guidelines
• Strong communication skills (verbal and written)
• Ability to draft, proofread, and finalize documents with strong attention to grammar, punctuation, and formatting

These are desirable but not required:

• Experience with AS400
• Experience with the Offender Management System (OMS)
• A minimum of six months experience in a correctional setting

This position is located inside the Two Rivers Correctional Institution and works in close contact with adults in custody in the institution setting and may be exposed to hostile situations or incidents. You will work daily in an office environment where conversations and paperwork generated are of a sensitive nature and you must possess the ability to keep this information confidential.

Work may require climbing stairs, contact with AICs or hazards in a general office environment.

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives. The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision.

We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti‑racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation. The Department offers a variety of programs and…