Office Assistant Part Time

The Position

The Office Assistant
- Part Time performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls and emails from customers and vendors, receiving and directing visitors, responding to reviews, data processing contracts and payments, word processing, creating spreadsheets and presentations, and filing. Extensive typing and software skills are required, as well as Internet research abilities and strong communication skills.

Experience in Quick Books is preferred but will train candidates with demonstrated ability to learn financial software.

Office Assistant Part Time Wage Range: $18.00 to$ $ based on experience
- Possibility of full time for the right candidate. Part time

Hours:

25 hour position.
5 hours per day 11-4p or negotiated division of hours with the right candidate

Reports to:

The Office Assistant
- Part Timereports directly to the Customer Service Accounts Manager and / or Owner and indirectly to the Operations Manager and Sales Manager. Education, Experience & Expectations:

• Self motivated with a proactive attitude
• Ability to anticipate needs and take initiative to solve problems
• Excellent written and verbal communication skills
• Highly responsible and dependable
• Organized and detail oriented
• Strong time management skills with the ability to prioritize tasks effectively
• Demonstrated experience in a similar administrative or support role

This position requires proficiency in Word, Excel, PowerPoint, Quick Books, and Google Suite.

Will train the right candidate in industry specific software as well as Facebook, and Google Review.

Job Duties ACCOUNTS

• send customer invoices -- mail/email apply pre-payments as needed.
• check "delivery status" periodically for invoices that did not deliver correctly.
• A/R Monitor and assist in notices,18 day watch list
• input customer payments in Quick Books and record on the deposit sheet.
• Enter all bills/expenses/ inventory into Quick Books
• Check vendor statements to verify pending or missed invoices.

ESTIMATES

• Data entry estimates based on the worksheets given by the estimator and sent via mail or email.
• record sent estimates in pending excel and write on the work board.
• follow up with customers who have not responded.
• If accepted, save a copy of the signed estimate to the vault and print the signature page. erase from the pending board and excel. put it in the approved folder.

CUSTOMERS

• check email & respond to customer.
• check voicemail and call customer back to let them know we got the message.
• Answer phones: take messages and answer questions the best you can using templates.
• record estimate requests in waiting list excel and give requests to phil.

FACILITIES

• keep track and order supplies with Admin when necessary.
• organize supply storage areas.
• clean based on daily/weekchart
• soda machine
• uniform inventory

Who Are We

The Grounds Guys of Union is a locally owned and operated landscaping company.

We have deep roots in the community and care about our customers.

However, The Grounds Guys began with a single vision shared between 10 brothers. Originally, we opened our doors as Sunshine Grounds Care in 1987. As time passed and more brothers joined in the project, it became a widely recognized brand built on the principles of excellent workmanship, customer satisfaction, and real care.

The Grounds Guys since 2010has exploded nationwide with more than 180 franchise locations around the country. Despite these exciting developments, our original vision for hard work and value has remained the same.

Reference Check and Backgrounds Checks apply. Resume Mandatory for application. The Grounds Guys are an Equal Opportunity Employer

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