Probation Aide

Employment Opportunities

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Warren County Courthouse: Adult Probation Department

Grade & Wage: $17.71 Per Hour (Non-Exempt)

Status: Full-time with Benefits, Union Eligible

Location: Warren County, PA

Reports To: Senior Probation Aide, Deputy Chief, and Chief Adult Probation Officer

The Warren County Adult Probation Department is seeking a detail-oriented and dependable Probation Aide to provide administrative and operational support to probation officers and court operations. This position plays a key role in ensuring the efficient coordination, organization, and processing of probation-related activities, documentation, and court support functions.

• Serve as the first point of contact for the Adult Probation Office by answering phone calls, greeting clients and visitors, and directing inquiries appropriately.
• Assist probation clients with completing required forms and accept, record, and process payments.
• Maintain accurate and organized filing systems for case records, complaints, victim claim forms, impact statements, pending paperwork, and closed cases.
• Date‑stamp, copy, file, fax, and distribute court documents including court lists, client lists, transfers, dismissals, expungements, jail releases, and Good Time forms.
• Type and distribute department correspondence, reports, letters, memoranda, and purchase orders.
• Process and record incoming and outgoing mail, invoices, criminal complaints, ARD applications, CRNs, and related documentation.
• Maintain rap sheet records in accordance with department procedures.
• Prepare and type probation‑related legal documents such as Rules and Conditions, transfers, and amended Pre‑Sentence Investigations (PSIs).
• Collect court‑ordered urine screens.
• Process DNA collection packets for offenders through the Pennsylvania State Police.
• Review intake packets with defendants following Plea Court.
• Remove and replace drug monitoring patches and complete SCRAM device downloads as required.

• Gather, organize, and distribute case files and materials for Arraignments, Plea Court, Sentencing Court, Revocation Hearings, and ARD/ARD‑DUI Court.
• Record court decisions and enter sentencing information into the computer system following hearings.

• Assist in preparing departmental activity and statistical reports.
• Support the preparation of pre‑sentence, progress, conduct, violation reports, sentencing addendums, and end‑of‑supervision summaries.
• Run rap sheets prior to Plea Court proceedings.

• Assume the responsibilities of the Senior Probation Aide in their absence.
• Perform additional duties as assigned to support the Adult Probation Office.

• High school diploma required (business practices emphasis preferred)
• Training as a legal secretary and/or formal computer and typing instruction is a plus

• 2–4 years of office or administrative experience required
• Experience in a legal, court, or probation environment preferred

• Typing proficiency of 60–80 words per minute
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• High level of attention to detail and accuracy
• Proficiency with computer applications and office technology
• Knowledge of court procedures and Adult Probation regulations (or ability to learn quickly)
• Ability to work independently and handle confidential information responsibly
• Excellent interpersonal and communication skills, including the ability to deal professionally with difficult individuals in stressful situations
• Ability to travel for training and professional development as required

• Computer systems
• Electric typewriter
• Copier, fax machine, and laser scanner

• Frequent interaction with the public, court personnel, attorneys, and law enforcement
• Good vision, hearing, and speech required for administrative and public‑facing duties

The Warren County Adult Probation Department reserves the right to modify, add, or change the duties of this position at any time.