Executive Administrative Assistant

Position Details

• Title:
  
  EXECUTIVE ADMINISTRATIVE ASSISTANT (Full time and Part time)
• Location:
  
  Kean University Main – 1000 Morris Avenue, Union, New Jersey 07083 (online applications only)
• Schedule:
  
  Monday through Friday, 8:00 am to 4:00 pm (full‑time and part‑time)
• Pay Range: $22.00 per hour to $25.00 per hour
• Internal Employee Referral Bonus Available

Responsible for clerical functions and administrative support of food service programs.

• Answer telephones and direct inquiries in a professional and client‑centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co‑workers, school personnel, administrators, students' parents and supervisor.
• Complete and maintain accurate and up‑to‑date records of students eligible for free and reduced‑priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment – using computer, making sure addition is correct and checking item prices against bid specifications, ensuring no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end‑of‑month financial reports.
• Attend in‑service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

• Preferred:
  Prior catering sales experience.

• Full‑time and part‑time positions offer:
  Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits (including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program).
• Full‑time positions also offer:
  Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs).

Compass Group is an equal opportunity employer. We are committed to treating all applicants and associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.

Applications are accepted on an ongoing basis. Gourmet Dining maintains a drug‑free workplace.