Office Administrator

Waterford Real Estate Management is a real estate management company with over 50 years of experience in property management and with a growing 1,000+ portfolio of multifamily and retail units.

We combine hands-on property operations with data-driven decision-making to deliver best-in-class service for both residents and owners.

Our headquarters are in Union, NJ. Our mission is simple: create places where residents are proud to live and investors are proud to own.

About the role

• Waterford is seeking an Office Administrator who will be responsible for ensuring the smooth day-to-day operations of the office. This role supports onsite team members, manages administrative tasks, and helps maintain an organized and efficient work environment. The Office Administrator acts as a central point of contact for internal and external communications.

What you'll do

• Administrative Support
• Manage office correspondence, including emails, phone calls, and mail
• Maintain filing systems (physical and electronic)
• Schedule appointments, meetings, and conference calls
• Prepare reports, presentations, and documents as needed
• Office Operations
• Oversee office supplies inventory and order new supplies when necessary
• Coordinate maintenance and repair of office equipment
• Ensure office cleanliness and organization
• Assist with onboarding new employees (workspace setup, materials, etc.)
• Communication & Coordination
• Act as the first point of contact for visitors and clients
• Coordinate internal communications and announcements
• Liaise with vendors, service providers, and external partners
• Assist with basic bookkeeping tasks, such as invoicing and expense tracking
• Process purchase orders and maintain financial records
• Support budgeting and cost control activities
• Data Management
• Maintain and update Rent Manager records
• Ensure data accuracy and confidentiality
• Generate reports and analyze administrative data where needed

Qualifications

• Education
• High school diploma or equivalent
• Associate or bachelor’s degree preferred
• Experience
• 2+ years of administrative or office support experience preferred
• Skills
• Must be bilingual, with the ability to understand, speak, read, and communicate effectively in both English and Spanish.
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Attention to detail and problem-solving skills
• Ability to prioritize tasks and work independently