Staffing Coordinator, Administrative​/Clerical

Job Title:
Staffing Coordinator
Position Summary:

The Staffing Coordinator is responsible for coordinating and maintaining appropriate staffing levels for all nursing departments to ensure quality resident care in accordance with federal, state, and facility guidelines. This role involves scheduling, staffing adjustments, and daily communication with nursing staff to support efficient facility operations.

• Prepare and maintain weekly and daily nursing staff schedules (RNs, LPNs, CNAs)

• Ensure adequate staffing coverage for all shifts in compliance with state regulations and facility needs

• Manage call-outs, replacements, and last-minute staffing changes

• Contact and schedule per diem, part-time, and agency staff as needed

• Monitor overtime and work to minimize unnecessary labor costs

• Maintain accurate staffing records, attendance logs, and timekeeping data

• Collaborate with nursing leadership to adjust staffing based on census and acuity levels

• Ensure compliance with staffing ratios and regulatory requirements

• Track and report absenteeism, tardiness, and staffing trends

• Assist with onboarding schedules and orientation for new hires

• Communicate effectively with all levels of staff to ensure smooth shift transitions

• Participate in on-call rotation for staffing coverage (if required)

• High school diploma required;
  Associate’s degree or healthcare-related education preferred

• Prior experience in scheduling, staffing, or healthcare setting preferred (nursing home experience strongly preferred)

• Knowledge of staffing ratios and long-term care regulations (especially in New Jersey)

• Strong organizational and multitasking skills

• Excellent communication and problem-solving abilities

• Ability to work in a fast-paced environment and handle staffing emergencies