Data Entry Accounting​/Junior Staff Accountant

Benefits:

• Employee discounts
• Health insurance
• Paid time off
• Competitive salary
• Dental insurance

Accounting Position:
Family-run business seeking a reliable, detail-oriented Data Entry Bookkeeper/Junior Staff Accountant to handle day-to-day bookkeeping and basic staff accounting across multiple affiliated companies. This combined role supports transactional processing, reconciliations, month-end tasks, and routine reporting for several entities within the group.

Key responsibilities:

• Enter invoices, bills, receipts, payroll hours, and other financial transactions into the accounting system promptly and accurately for multiple companies/entities.
• Maintain accounts payable and accounts receivable ledgers: code, match, process payments, and prepare customer invoices for each company as required.
• Reconcile bank and credit card statements monthly for each entity; investigate and resolve intercompany and account discrepancies.
• Record routine journal entries (accruals, intercompany eliminations/transfers, prepaid adjustments, depreciation allocation as instructed).
• Assist with month-end close tasks across the group: compile supporting schedules, run consolidated and per-entity trial balances, and prepare basic variance analyses.
• Maintain vendor and customer files and documentation; ensure proper filing and retention of source documents for all companies.
• Process payroll data or coordinate with payroll provider by preparing and submitting accurate timesheet/payroll inputs for multiple entities.
• Assist with sales tax, payroll tax filings, and other routine compliance tasks under supervision; manage filings across jurisdictions as applicable.
• Produce regular reports: AR aging, AP aging, cash position, expense reports, and simple consolidated and per-entity management summaries.
• Support annual audit and tax preparation by gathering schedules and documentation for each company.
• Implement and follow accounting policies, internal controls and standard operating procedures appropriate for a small, family-run multi-company group.
• Communicate with family ownership, managers, vendors, and customers to resolve routine billing and payment issues; maintain a collaborative, service-oriented approach.

Required qualifications:

• Associate degree in accounting/bookkeeping, or equivalent certification (e.g., Quick Books Certified), or equivalent experience in bookkeeping/accounting.
• 3–5 years of experience in bookkeeping, data entry, or junior accounting role; experience handling multiple legal entities.
• Proficiency with accounting software (Quick Books online and Quickbooks desktop); comfortable managing multiple company files and learning new systems.
• Strong Excel skills (VLOOKUP, basic formulas, sorting/filtering, simple pivot tables).
• Working knowledge of basic accounting principles and double-entry bookkeeping.
• High attention to detail, accuracy, and organizational skills.

Preferred qualifications:

• Familiarity with payroll processing and payroll tax requirements for multiple entities. ADP payroll is a must.
• Experience with reconciliations, intercompany accounting, month-end close procedures, and basic financial reporting.
• Basic understanding of sales/use tax and vendor compliance across jurisdictions.
• Comfortable working in a small, family-run environment—flexible, discreet, and collaborative.
• Excellent written and verbal communication skills.

Core competencies and skills:

• Accurate and fast data entry
• Numerical aptitude and analytical thinking
• Time management and ability to prioritize tasks across several companies
• Confidentiality and integrity handling financial information for family ownership
• Problem-solving and ability to escalate complex issues appropriately
• Teamwork and ability to work independently with minimal supervision

Working conditions:

• Full-time (typical office hours); in house.
• Small family-run office culture with direct interaction with owners and managers; hands-on, flexible approach expected.
• Occasional deadlines at month-end/quarter-end; limited travel for bank visits.
• Role requires switching between multiple company files, no odd hours, M-F 8:00 am - 5:00 pm.

Compensation:

• Salary range typically for data entry/staff accountant/bookkeeper roles in small businesses: $40,000–$60,000 annually (varies experience). Benefits as offered by employer.

How to apply:

• Submit resume, brief cover letter highlighting relevant bookkeeping/software experience and experience managing multiple companies, and references.

About Us:

ZUBIE OPERATING SYSTEMS INC has been a trusted provider of innovative solutions for over a decade. Our commitment to excellence and customer satisfaction sets us apart in the industry, making us a favorite among clients. We foster a collaborative and inclusive work environment where employees are encouraged to thrive and develop their careers.