Payroll Specialist

Job in University Heights, Cuyahoga County, Ohio, USA

Listing for: John Carroll University

Full Time position
Listed on 2026-09-22

Job specializations:

Accounting
Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections, Office Administrator/ Coordinator, Accounting & Finance
Administrative/Clerical
Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator

Salary/Wage Range or Industry Benchmark: 52000 - 70000 USD Yearly USD 52000.00 70000.00 YEAR

At least 2 years of accounting and payroll experience.
Exceptionally detail-oriented with the ability to multi-task.
Customer-focused attitude, with a high level of professionalism and discretion.
Intermediate skills with MS Office suite, and familiarity with its Google equivalents.
Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.

Required Qualifications

Associate’s Degree in Accounting.
At least 2 years of accounting and payroll experience.
Exceptionally detail-oriented with the ability to multi-task.
Customer-focused attitude, with a high level of professionalism and discretion.
Intermediate skills with MS Office suite, and familiarity with its Google equivalents.
Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world.
Interest in utilizing AI (Gemini) to improve business processes.

Preferred Qualifications

BS/BA in accounting or finance.
Experience with processing Payroll in Banner.
Experience with leveraging AI (Gemini) to improve business processes.
General understanding of John Carroll University, Jesuit colleges and universities and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications.

Duties And Responsibilities

Process three bi-weekly payrolls.
Provide assistance to employees using Banner Web Time entry and Department Time Entry.
Prepare benefit deduction schedules and accrual adjustments for 10-month employees.
Coordinate Faculty Load and Compensation process.
Maintain payroll calendars in Banner.
Reconcile leave reports for monthly payroll processing.
Reconcile vacation balances for all payroll groups.
Coordinate with 3rd-party tax preparer and Controller to ensure accuracy of tax payments.
Send Bi-weekly and Monthly payroll information to Equifax.
Coordinate with the Controller re:
Payroll Monthly closing process.
Coordinate Graduate Tuition imputed income.
Post and process journal entries where needed.
Perform accounting tasks when requested by different areas of the business office.
Participate in administrative staff meetings and attend other meetings and seminars as required.
Code weekly and biweekly medical bills and submit to A/P for payment.
Manage taxability and administration for foreign individuals via Sprintax.
Process 1042-S forms at year-end.
Other duties as assigned.