Proposal and Award Generalist – Post-Award, Penn State Outreach

Position

Penn State Outreach is seeking a Proposal and Award Generalist – Post-Award (Professional Level) to support the mission of the organization. This 12‑month position focuses on specialized invoicing for the Justice and Safety Institute (JASI) grants.

• Run SIMBA GM reports to create unique specialized invoices requested by the sponsor.
• Ensure invoice double checks are in place and distribute to the appropriate parties.
• Communicate with the sponsor about invoices, budget and special requests.
• Track specialized invoicing.
• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI).
• Ensure expenses are allowable, allocable, and reasonable.
• Compare actuals versus budget and submit a budget modification if needed.
• Prepare and submit salary distributions, salary redistributions, and wage transfers in SIMBA Labor Distribution.
• Ensure grant purchase orders are captured and/or closed.
• Perform grant set‑up functions; request new internal orders, upload budgets, and establish periods of performance.

Bachelor's Degree. Prior experience accepted in lieu of education. No mandatory certifications.

• Being detail-oriented is essential for the success of this position.
• Maintain collaborative relationships with various partners internally and externally to the University.
• Strong organizational, time management, analytical, and problem‑solving skills, and the ability to thrive in a fast‑paced, deadline‑driven environment.
• Proactive and self‑motivated, with demonstrated ability to work independently and as part of a team and take initiative in a fast‑paced environment.
• Ability to communicate using clear, concise, and compelling language.
• Outstanding interpersonal and communication skills, with the ability to collaborate effectively with colleagues at all levels of the organization.

This hybrid position combines remote and on‑campus work. Appointment is funded for one year with potential re‑funding.

Salary range: $49,188.00 – $71,340.00. Benefits include medical, dental, vision coverage, retirement plans, paid time off (holidays, vacation, sick time), and a generous 75% tuition discount for employees and eligible family members.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814‑865‑1473. Penn State is committed to and accountable for advancing equity, respect, and belonging.