Administrative Assistant, Unit

Position

The Pennsylvania State University Housing Assignment Office is seeking an Administrative Assistant – Intermediate Support.

• Answer telephone calls; greet and refer visitors
• Manage the Housing Assignment Office email inbox; monitor and respond to e‑mails in a timely fashion and with accurate information
• Process and track housing accommodation requests, maintain approved accommodations database
• Generate and process daily reports through various university systems, such as LionPATH, eLiving, iTwo, etc.
• Create and maintain files, databases, and reports
• Process payments through the point‑of‑sale system
• Respond to routine and moderately complex questions/issues concerning unit/university policies, processes, and procedures from internal and external contacts and ensure adherence to FERPA guidelines
• Contact different university departments and units to help assist student inquiries
• Represent Housing at admissions or housing events
• Assist with website content and maintaining web pages, review marketing material
• May assist in the supervision and training of students and assigned support staff
• Support the planning and coordination of moderately complex projects
• Serve on various committees; prepare agendas, take and compose minutes
• Serve as a resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures
• May act as or support facilities coordinator and manage keys/key inventory

The candidate must have excellent written and verbal communication skills, the ability to use good judgment when dealing with sensitive and confidential information, manage multiple tasks and deadlines, and demonstrate a genuine appreciation for working with diverse audiences in a team environment. The successful candidate must have excellent skills utilizing Microsoft Office programs such as Word, Excel, and PowerPoint.

General Equivalency Diploma (GED) or High School (HS) plus 2+ years of relevant experience; or an equivalent combination of education and experience accepted.

Normal work hours are on‑site, Monday – Friday 8:00‑5:00 p.m., with additional evening and weekend work required as necessary for housing and admission events. There is an opportunity for a limited flexible work arrangement with this position. Remote or hybrid work is not guaranteed.

The salary range for this position, including all possible grades, is $38,300.00 – $55,500.00.

Penn State provides a competitive benefits package for full‑time employees, including medical, dental, and vision coverage; robust retirement plans; paid time off including holidays, vacation, and sick time; and a 75 % tuition discount for employees and eligible spouses and children.

Employment requires successful completion of background checks in accordance with university policies. Penn State does not sponsor or take over sponsorship of a staff employment visa. Applicants must be authorized to work in the U.S.

Penn State is an equal‑opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact . Penn State is committed to and accountable for advancing equity, respect, and belonging.