Administrative Assistant to AVP - OSVPR

Position Specifications

The Office of the Senior Vice President for Research is seeking an Administrative Assistant (Intermediate Support level) to provide high-level administrative support to the Associate Vice President for Research and the Director of Strategic Initiatives within a fast-paced, dynamic environment. This role also supports the Director of Postdoctoral Affairs and provides backup support to the Office of the Senior Vice President for Research.

The position is responsible for managing complex scheduling, coordinating travel, processing security clearances and handling highly confidential information related to research activities, legal agreements, and strategic initiatives.

• Manage complex calendaring, scheduling, and travel logistics, including preparation of materials and coordination of security clearances.
• Plan and execute meetings, conferences, and events, including logistics, vendors, and on-site coordination.
• Prepare and manage correspondence, presentations, and leadership materials.
• Maintain confidential records, including NDAs, agreements, and research documentation, ensuring compliance with security protocols.
• Support proposal development by tracking awards, publications, and required documentation.
• Provide administrative support for postdoctoral programs, including funding requests, recordkeeping, event coordination, and travel reimbursements.
• Serve as a point of contact for visitors and provide general office support, including backup assistance to senior leadership.

This position will be in-person at least for the initial six months and then be eligible for a hybrid arrangement of three days in the office and two days remote, based on the individual’s performance and at the hiring manager’s discretion.

General Equivalency Diploma (GED) or High School (HS) with 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required

Certifications:

None.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well‑being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. A generous 75% tuition discount is available to employees as well as eligible spouses and children.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .