Administrative Assistant - BMB

Position Overview

The Department of Biochemistry & Molecular Biology seeks a detail-oriented Administrative Assistant (Intermediate Support) to support front‑desk operations.

• Serve as the first point of contact, manage reception area, screen calls, and greet visitors.
• Monitor direct billing, verify budgets, and maintain documentation for grant‑related charges.
• Track financial reports in Penn State Financial Systems (SAP Concur, Simba); collect receipts and submit in a timely manner.
• Reconcile goods, services, and travel expenses with service tickets or direct reports; ensure purchases are budget‑approved.
• Communicate with Pcard holders, verify funds, and confirm purchase eligibility.
• Retrieve and distribute main office mail; support USPS, UPS, and Fed Ex services.
• Maintain key inventories, coordinate key maintenance, and perform annual inventory audits.
• Order and maintain office supplies, arrange equipment maintenance, and process work orders for copier repairs.
• Maintain department listservs and directories.
• Manage conference room and equipment reservations.
• Assist faculty with copying, collating exams, and miscellaneous correspondence.
• Resolve problems and maintain various files and records.
• Perform other duties as assigned.

• Proficiency in Office 365 (Teams, Word, Excel, Outlook).
• Strong attention to detail and well‑developed interpersonal, oral, and written communication skills.
• Demonstrated ability to work effectively with a diverse audience and as a team player.
• Quick learner of job‑related software.

• Experience with College Net/25
  
  Live.
• Listserv management.

Monday through Friday, 8:00 A.M. to 5:00 P.M.

Candidates must submit a cover letter of interest and a resume.

General Equivalency Diploma (GED) or High School diploma with 2+ years of relevant experience, or an equivalent combination of education and experience.

Employment requires successful background check(s) per University policies.

Salary range: $40,608.00 – $58,836.00.

The university offers a comprehensive benefits package, including medical, dental, vision, retirement plans, paid time off, and a 75% tuition discount for employees and eligible families.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814‑865‑1473.