Graduate Program Coordinator

Position Overview

The Pennsylvania State University
, Department of Ecosystem Science and Management is seeking a detail-oriented individual to provide administrative and professional support as a Graduate Program Coordinator
. This role coordinates all aspects of the graduate program, from prospective student support to graduation certification.

• Serve as the first point of contact for current and prospective graduate students
• Coordinate recruitment, including inquiries, campus visits, and orientation
• Monitor student progress, schedule exams and defenses, and manage Graduate School paperwork
• Update systems including GRADS and maintain student databases
• Process graduate appointments, offer letters, and terminations
• Schedule graduate courses and assist students with course planning
• Provide administrative support to the Graduate Program Director
• Maintain listservs and department forms

• Strong organizational, communication, customer service, and problem‑solving skills
• Ability to manage multiple tasks and work independently and collaboratively

• Experience with Microsoft Office 365 and Zoom
• Familiarity with LionPATH, GRADS, GRATS, GRMS, and Workday

After an initial training period of six months, a hybrid work schedule may be approved by the supervisor.

General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required certifications:
None.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

The salary range for this position, including all possible grades, is  40,608.00 –  58,836.00. Penn State provides a competitive benefits package for full‑time employees, including comprehensive medical, dental, and vision coverage, robust retirement plans, substantial paid time off (holidays, vacation, and sick time), and a generous 75% tuition discount for employees and eligible family members.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .