Coordinator, Advancement Operations and Donor Relations

Coordinator, Advancement Operations and Donor Relations

Wright State University is an equal opportunity employer.

Job Category:

Job Category:
Administrative (exempt/non-exempt)

Department

Department VP-University Advancement Admin

EEO number:

EEO number: 26P186

Position FTE

100%

Minimum Annual Salary

Minimum Annual Salary $50,000

Salary Band:

Salary Band: UC S04

The coordinator of advancement operations and donor relations is responsible for supporting the University’s strategic fundraising initiatives as directed by the vice president. The position provides day-to-day support for the operations of the division, project management support for donor relations, and high-level administrative functions for the vice president.

The coordinator oversees multiple projects to support donor relations and collaborates with internal and external constituents in support of fundraising and stewardship initiatives. The position manages donor events to ensure deliverables and milestones are met; processes donor agreements by coordinating with stakeholders and ensuring all steps are completed in a timely and compliant manner; and ensures accuracy and compliance by auditing donor records and office processes while safeguarding data integrity.

The coordinator collaborates and communicates with team members and departments to ensure alignment on donor-related initiatives and office needs.

The position oversees division operations by developing and maintaining efficient administrative systems, improving workflows, ensuring compliance with institutional policies, and fostering team collaboration through onboarding, training, and professional development initiatives, while also identifying opportunities for process improvements to support the University’s fundraising goals. Additionally, the coordinator provides executive support by managing the Vice President’s daily schedule, communications, and meetings, ensuring follow-up on action items, prioritizing emails and requests, and managing multiple projects with timelines and deliverables to support donor relations and strategic advancement initiatives.

• Minimum of 2 years related work experience
• Demonstrated experience with coordinating and managing high-priority projects
• Demonstrated ability to handle confidential information with discretion
• Excellent verbal and written communication skills
• Exceptional organizational and time-management skills
• Strong analytical and critical thinking skills
• Proficiency in MS Office Suite and Internet-based collaboration tools
• Must be detail-oriented and organized
• Effective problem-solving and project management skills
• Ability to think and act independently, and work in a fast-paced environment
• Ability to create and sustain a professional and collaborative work environment
• Ability to manage multiple priorities with a high level of accuracy and attention to detail

• Minimum of 3 years of experience in administrative support, preferably in a senior executive environment
• Experience in fundraising or advancement
• Minimum of 3 years of experience in event planning
• Bachelor’s degree in communication, business, or related field

Project Management (50%)

• Manage and oversee the communication and assessment of divisional goals, objectives, strategic plans, policies, and operating procedures for University Advancement, which are critical to fundraising efforts.
• Ensure the success of donor events by coordinating logistics and communication with all stakeholders, including liaising with vendors, venues, and service providers, and ensuring that deliverables and milestones are met.
• Manage donor agreement and related documentation processing to confirm all required steps are completed and meet organizational standards, including coordinating with relevant stakeholders to facilitate timely completion, monitoring, and following up on outstanding items to ensure all next steps in the agreement process are fulfilled.
• Oversee and track donor-related items, ensure proper handling, storage, documentation, and office supply inventory and procurement to support ongoing operations and special projects.
• Conduct…