Administrative Assistant I​/II; AAI​/II; holding functional title of Senior Manager​/Manager

Administrative Assistant I/ II (AAI/ II) (holding the functional title of Senior Manager/ Manager)

.: 536922
Work type: Full-time
Department: University (00102)
Categories: Professional & Management

Applications are invited for appointment as Administrative Assistant I/ II (AAI/ II) (holding the functional title of Senior Manager/ Manager) in the Mainland Research Projects Office (.: 536922), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to funding availability and satisfactory performance.

Applicants should possess a good Bachelor’s degree and at least 10 years of administrative experience, including at least 5 years in a supervisory capacity, preferably in tertiary institutions or comparable organisations. They should have an excellent command of written and spoken English and Chinese, including Putonghua; strong interpersonal, communication and organisational skills; sound judgement; strong attention to detail; and the ability to work independently, take initiative and perform effectively under pressure.

Applicants with less experience may be considered for appointment as AAII.

The appointee will play a key role in advancing the University’s Mainland research initiatives through strategic engagement with Chinese Mainland funding bodies, government-related organisations, partner institutions, research units and other key stakeholders. Major duties include coordinating Mainland research grant applications and project administration; facilitating communication and collaboration between internal offices and external Mainland parties; organising meetings, visits, events and engagement activities to strengthen institutional relationships;

providing secretarial and executive support to relevant committees, working groups and taskforces; and assisting in office management and operational coordination for the Mainland Research Projects Office. Occasional travel to Chinese Mainland may be required.

A highly competitive salary commensurate with qualifications and experience will be offered.

• annual leave
• medical benefits
• contract-end gratuity
• University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for AAI and 10% of basic salary for AAII

The University only accepts online application for the above post. Review of applications will start on August 7, 2026 and continue until August 23, 2026, or until the post is filled, whichever is earlier.

Advertised: Jul 25, 2026 (HK Time)
Applications close: Aug 23, 2026 (HK Time)