Program Coordinator Ii

Job Description - PROGRAM COORDINATOR II (2) (T238112)

PROGRAM COORDINATOR II (2) - ( T238112 )

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols. Determines the best approach to accomplish assignments. May participate in program planning and in setting program objectives. May supervise support staff. May act as a communication liaison and special events planner.

Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission. May handle data management.

Coordinates administrative, operational, community, logistical, regulatory, and personnel support for multiple research, community engagement, and academic programs. Carries out established program objectives and directives while ensuring compliance with institutional, sponsor, and regulatory requirements. Determines the best approach to accomplish assignments independently and exercises judgment in prioritizing competing program needs. Participate in program planning, implementation, continuous process improvement, and strategic initiatives. Coordinates activities among investigators, staff, students, community partners, research participants, and external collaborators.

May coordinate support staff, student employees, temporary personnel, community research assistants (CRAs), and volunteers. Serves as a communication liaison across teams and coordinates meetings, trainings, and special events. Assists with grant administration, budget monitoring, purchasing, contracts, and fiscal activities. Coordinates regulatory documentation, research operations, participant engagement, data management, reporting, and quality assurance for multiple concurrent projects.

• Program Administration Operational Coordination
  :
  Coordinate day-to-day administrative and operational activities for multiple research, community engagement, and academic programs. Support Program Director(s) and Principal Investigator(s) with scheduling, calendar management, meeting coordination, travel, and project logistics. Monitor project timelines, deliverables, and milestones to ensure successful completion of program objectives. Develop and implement administrative workflows and standard operating procedures to improve efficiency. Coordinate communications among faculty, staff, students, community partners, vendors, sponsors, and external collaborators.
  
  Maintain program documentation, electronic filing systems, Share File repositories, and project records. Plan events and manage all related UAB documentation necessary.
• Research Program Coordination
  :
  Coordinate activities across multiple research studies. Support study startup, implementation, and closeout activities. Monitor study progress, enrollment, recruitment metrics, and project milestones. Coordinate participant recruitment, scheduling, communications, and study visit logistics. Manage participant reimbursement and study payment activities, including Greenphire and Clin Card administration. Coordinate inventory, deployment, maintenance, quality control, and tracking of research equipment and study materials. Monitor equipment usage, replacements, repairs, and manufacturer warranty issues.
  
  Coordinate community-based research activities, off-site study operations, study recruitment events, outreach activities, educational programs, and community meetings. Serve as liaison between study participants, community organizations, investigators, and research staff. Support Community Advisory Boards (CABs) and community engagement initiatives.
• Communications Reporting
  :
  Prepare newsletters, correspondence, announcements, reports, and program communications. Develop training materials, instructional guides, and educational resources. Coordinate communication with collaborating institutions, community partners, and external organizations. Track publications, presentations, grant activities, scholar outcomes, and other deliverables.
• Meeting Event Coordination
  :
  Coordinate internal and external meetings, workshops, training sessions, conferences, and community events. Schedule meetings using…