Processing Archivist, UCLA University Library

Position Overview

Position title:

Processing Archivist

Salary range: $74,752 – $105,696 (Assistant Librarian – Associate Librarian Ranks)

Application Window:
Open date:
July 13, 2026;
Final date:
September 8, 2026

The UCLA Library seeks a highly collaborative and knowledgeable professional archivist to engage in processing and description of archival collections in Library Special Collections.

• Process new and existing archival collection materials in all formats using Archives Space.
• Create finding aids and archival description using Archives Space.
• Collaborate with curators, public services staff, acquisitions team members, graduate students in the Center for Primary Research and Training, and other archivists, as well as donors and researchers.
• Collaborate with the Digital Archivist to develop and implement policies and workflows for the description of born‑digital materials.
• Apply and contribute to the ongoing development of efficient archival processing guidelines and procedures, including extensible processing principles.
• Utilize DACS, EAD, EAC‑CPF, RDA, LCSH, and MARC
  21 standards in archival description.
• Contribute to department and library-wide outreach and community engagement activities, such as instruction and presentations, reference services, and social media.
• Support the CFRPT program and graduate students carrying out archival discovery and access projects.
• Collaborate with colleagues in Preservation and Conservation for long‑term stewardship of archival materials.
• Make professional contributions to activities related to archives and special collections at UCLA and at regional or national levels.
• Work independently and collaboratively to achieve goals set forth by the position.
• Other responsibilities as assigned.

Additionally, the successful candidate will be committed to engagement with and promotion of the UCLA Principles of Community and the True Bruin Values.

• ALA‑accredited Master’s Degree in Library or Information Science at the time of hire; OR Master’s degree (or other advanced degree) in Information Sciences or related field and work experience in a library setting.
• Experience in archival processing, arrangement, and description.
• Experience applying efficient processing techniques, arranging, describing, and preserving archival collections and preparing finding aids for collections of varying size, condition, content, and complexity.
• Knowledge of archival principles, responsible collection stewardship, and best practices for efficient processing and archival description.
• Experience managing metadata for archival collections, including data standardization, remediation, and repurposing metadata for reuse, as well as an understanding of metadata mapping.
• Experience with or interest in expanding knowledge of Archives Space, Airtable, or other archival information management systems.

• Knowledge, understanding, and desire to engage with current developments, trends, and technologies in special collections.
• Ability to stay abreast of privacy, confidentiality, copyright, and related policies associated with acquisition, access, and use of archives and special collections materials.
• Knowledge of archival processing theory and approaches for manuscripts and archives.
• Experience in communicating effectively with diverse communities and donors; experience with scheduling, project planning, management, completion, and project assessment.
• Ability to balance competing priorities and work under tight deadlines.
• Strong research, project management, interpersonal, and oral and written communication skills.
• Ability to work independently and be self‑motivated.
• Experience working in a highly collaborative team‑based environment.
• Ability to work creatively, collaboratively, and effectively and to promote teamwork, diversity, equality, and inclusiveness for the LSC accessioning program and within UCLA Libraries and the campus.
• Familiarity with the Guidelines for Efficient Archival Processing in the University of California Libraries, OCLC’s Total Cost of Stewardship toolkit, and other models that promote ethical and iterative approaches…