Accounts Payable Clerk

Description

We are looking for an Accounts Payable Clerk to join a local government organization in Upland, California on a Contract basis. This role supports timely and accurate payment operations by reviewing invoice activity, coordinating approvals, and maintaining organized financial records. The ideal candidate brings hands-on accounts payable experience and can keep multiple transactions moving efficiently while helping the team prepare for the fiscal year.

Responsibilities:

- Review incoming invoices, assign the appropriate coding, and route documentation for approval to support accurate payment processing.

- Monitor invoice status from receipt through final payment so transactions remain current, documented, and easy to track.

- Prepare and enter journal entries and related financial information in support of day-to-day accounts payable activities.

- Submit invoice updates or amendment requests when corrections are needed to maintain compliance with established procedures.

- Assist with purchase order carry forward tasks and related records to support continuity across fiscal periods.

- Enter requisitions tied to upcoming budget needs and help organize materials required for year-end and new fiscal year readiness.

- Support check run activities by helping ensure approved invoices are scheduled and processed on time.

- Maintain complete and orderly accounts payable files, providing clear documentation for internal review and audit purposes.

Requirements - Experience performing accounts payable duties in an office environment.

- Proficiency in invoice processing, including coding, routing, and tracking payment status.

- Ability to prepare journal entries and work with purchase orders or requisitions.

- Familiarity with check run support and standard accounts payable documentation practices.

- Strong attention to detail with the ability to manage a high volume of financial records accurately.

- Effective organizational skills and the ability to keep multiple tasks moving within deadlines.

- Comfortable working with accounting systems and spreadsheet tools to enter and review financial data.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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