Accounts Payable Clerk

Accounts Payable Clerk

We are looking for an Accounts Payable Clerk to join a local government organization in Upland, California on a Contract basis. This role supports timely and accurate payment operations by reviewing invoice activity, coordinating approvals, and maintaining organized financial records. The ideal candidate brings hands-on accounts payable experience and can keep multiple transactions moving efficiently while helping the team prepare for the fiscal year.

Responsibilities:

• Review incoming invoices, assign the appropriate coding, and route documentation for approval to support accurate payment processing.

• Monitor invoice status from receipt through final payment so transactions remain current, documented, and easy to track.

• Prepare and enter journal entries and related financial information in support of day-to-day accounts payable activities.

• Submit invoice updates or amendment requests when corrections are needed to maintain compliance with established procedures.

• Assist with purchase order carry forward tasks and related records to support continuity across fiscal periods.

• Enter requisitions tied to upcoming budget needs and help organize materials required for year-end and new fiscal year readiness.

• Support check run activities by helping ensure approved invoices are scheduled and processed on time.

• Maintain complete and orderly accounts payable files, providing clear documentation for internal review and audit purposes.