Police Records Technician

Experience the rewards of your hard work—comprehensive benefits, including upcoming COLAs, that support your well-being, growth, and success!

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

Positions at the Police Records Technician I level may perform some of these duties and responsibilities in a learning capacity.

• Performs a variety of customer service functions applicable to Police Department operations including records release and maintenance, receiving, responding to, and entering requests for police reports, and screening and forwarding telephone calls.
• Provides general information regarding department policies, procedures, requests for information, and requests for service in person and by telephone; compiles press information logs; coordinates work with other City departments.
• Composes, types, formats, transcribes, copies, files, maintains, and retrieves a variety of reports, letters, documents, memoranda, and records of crime, criminal investigations, arrests, accidents, complaints, and incidents; checks forms, records, reports, applications, and other materials for accuracy, completeness, conformance to procedures, punctuation, spelling, and grammar; suggests corrections.
• Operates teletype equipment accessing county, state, interstate, and federal law enforcement database systems; enters records information in state and federal law enforcement networks.
• Observes and strictly enforces security regulations and procedures pertaining to the processing, maintenance, and release of highly confidential records and reports; researches and disseminates records and information to authorized individuals including safety representatives and other law enforcement agencies; redacts confidential information from police records.
• Processes impounded vehicles; notifies owners; participates in lien sales and auctioning of impounded vehicles; processes DMV forms; schedules tow and parking hearings; performs fingerprinting and background checks as needed.
• Records, processes, maintains, and responds to civil and criminal subpoenas.
• Purges records and files as required; records, tabulates, and inputs a variety of statistical data and reporting for internal use and external reporting and distribution with a high degree of accuracy.
• Researches, assembles, and compiles information for a variety of departmental, state mandated, and/or statistical reports; provides research assistance to officers and other law enforcement personnel.
• Performs a variety of administrative support duties, including answering and directing telephone calls, processing mail, and preparing court packages and District Attorney requests; sorts, files, copies, and distributes a variety of documents.
• Processes sex offender/registrant paperwork; ensures appropriate paperwork is ready for scheduled appointment time; interviews registrants; inputs information in the California Sex and Arson Registry (CSAR); uploads photos for transfer to CSAR; processes restraining orders; inputs orders into the state system.
• Serves as the backup for the Police Chief’s secretary in the event of absence, as directed.
• Closes out the daily register; gathers paperwork and monies; generates daily deposits.
• Observes and complies with City and mandated safety rules, regulations, and protocols.
• Performs other duties as assigned.

Police Records Technician

• Principles of providing functional direction and training.
• Principles, practices, methods, and techniques of law enforcement agencies.
• Police terminology and law enforcement codes.
• Principles, practices, methods, and techniques of records management, including records disbursement procedures.
• Operation of computer-aided communications equipment, including multiple telephone lines and radio systems.
• Basic math.
• Research and reporting methods.
• Legal obligations with respect to the release of data and reports.
• Recordk…