Purchasing Assistant

Classifieds Classified ad postings from OML member municipalities are free of charge. Member municipalities are asked to limit submissions to no more than two active classified ads at a time. A $75 fee applies to classified ads submitted by non-member Ohio municipalities, consulting agencies, recruitment platforms, and out-of-state organizations. Each ad runs for a maximum of 30 days or until the stated apply-by date, whichever comes first.

Please email 1–2-page ads in Word format to: zwade

Featured job listings display on the top of all job listings and are designed to stand out from the others.

After completing all the steps, click Preview to open a preview of your listing in a new window or click Proceed to Checkout where you can purchase the listing for the duration you specified.

JOB RESPONSIBILITIES
:

As part of the finance team, reporting to the Purchasing Administrator, this position procures supplies, goods, materials, equipment and services of desired quality, price and delivery most beneficial to the City, and in compliance with City ordinances. The Purchasing Assistant will focus on supporting the Parks & Recreation Department, while also assisting other city departments as needed. This position will also serve as the back-up to the Purchasing Administrator in his or her absence.

The Cityof Upper Arlingtonisanequalopportunityemployer ,strivingtofoster an equitable and inclusive work environment.

Examples of Duties

ESSENTIAL FUNCTIONS
:
For purposes of 42 USC 12101:

• Administers City purchasing; ensures compliance with the City's procurement ordinance; negotiates contracts; processes emergency orders; reviews and maintains original files for all purchase orders and contracts to ensure completeness and compliance with all applicable laws.
• Educates City personnel in purchasing procedures, City code, and co-operative agreements. Meets with departments quarterly to discuss strategies and plan procurements.
• Increase the City’s vendor pool by organizing and participating in networking opportunities.
• Assists operations personnel in the development of bid specifications; prepares, distributes, and advertises for bids; evaluates bids; rejects any and all bids as appropriate; determines successful bidder; upon approval of City Council, awards contract; contacts bidders to insure prompt completion of bid quotation forms and required documents to complete contracts; assures deadlines are met; maintains records of bid vendors; contacts vendors and interviews sales personnel;
  
  contacts vendors and departmental officials on purchasing problems and on shipping, receiving, and invoicing problems and processes; advises department on new and better products and any changes in the ordering procedures. Tracks status of procurements from bid through award. Prepares Tax Exempt forms for vendors.
• Creates and maintains records in the City’s finance system.
• Prepares and administers sale and disposal of all City assets.
• Fulfills public records requests for purchasing-related items.
• Conducts annual audit of fleet assets.
• Assists auditors in administering annual audit relating to City purchasing.
• Maintains licenses and certifications as required, if any.
• Demonstrates regular and predictable attendance.
• Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES
:

13. Performs other duties as required. (5%)

Typical Qualifications

QUALIFICATIONS
:

Bachelor's degree from an accredited four-year college or university or an Associate's degree or equivalent from an accredited two-year college or technical school and two (2) years of progressively responsible related experience; or any combination of training, education, or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of the position. Public and/or Government experience preferred.

LICENSURE OR CERTIFICATION REQUIREMENTS
:

Valid State of Ohio Driver’s License and the ability to maintain insurability under the City’s vehicle insurance policy.

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES
: (
* indicates developed after employment).

Knowledge of:

• *A…