Accountant - Library Business & Human Resources Service Center

Accountant I

Library Business & Human Resources Service Center

University of Illinois Urbana-Champaign

FUNCTION: The function of this position is to manage the Library Business and Human Resource Service Center processing process by collecting information from the requestors and vendors and to train Library Staff on the process. This position will also provide monthly reconciliations, process deposits, provide travel arranging and reimbursements for both employees and guests, process foreign national payments and utilize MY-UI-Financials, BANNER and EDDIE to obtain current information regarding FOAPAL balances.

• Process and complete iBuy requisitions. Reviews and approves documentation for requisition for completeness and request more information when needed from requester or vendor.
• Process yearly memberships purchase orders for the library.
• Review and approve invoices for completeness and accuracy for vendors and submit to Payables for payments.
• Examines invoice and payment problems with patrons and resolves independently.
• Reviews, approves, and processes documentation for non-conforming purchaser orders and transactions.
• Reviews, approves, and processes documentation for financial support or sponsorship payments to outside organizations.
• Assists vendors in filing new and updated vendor forms.
• Train Library staff in the purchasing process.
• Maintains documentation, such as subsidiary ledgers, for the Library Business Office.

• Examines monthly accounting records for accuracy, completeness and conformance to Library Business Office procedures that included, but not limited to:
• Post all invoices, receipts, etc. to Library accounts.
• Post and balance internal income and expense transfers.
• Update monthly individual income and expense accounts for Library faculty.
• Review and edit line references and formulas in computer spreadsheets for accuracy.
• Balance sub-ledger accounts to the General Ledger report.
• Correct errors and inconsistencies in invoices and receipts and compare monthly statements.
• Review all internal income and expense transfer requests for accuracy, account correctness, and proper signatures.
• Prepares monthly financial reconciliation reports.

• Create and maintain travel expenditures for all Library employees.
• Process Library employees' reimbursements.
• Process travel arrangements and provide conference registration payments.
• Open and close program advances, including depositing unused funds to Bursar.

• Assist Associate Director of Fiscal Operations in processing Foreign National payments.
• Communicate the policies and procedures for Foreign National payments to the Library employees.
• Communicate with guests about the needed documentation for scholarships, payments, or reimbursements.
• Communicate as needed with University Payroll and University Payables to process payments.

• Assist with fiscal year close
• Assist with Grants and contracts
• Assist in the preparation of financial analysis

• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

• A basic understanding of accounting principles and a solid working knowledge of BANNER, EDDIE, DAWS, P-cards, T-cards, Chrome River, and other OBFS related items.
• A thorough understanding of all BANNER finance forms and procedures, plus the preparation and processing of all financial reports and statements, including any vendors outside the United States.
• A thorough understanding of the preparation and processing of honorariums and artistic agreements, all travel related activities for both faculty and staff, all deposits, whether cash or credit card, and monthly financial reports and statements.
• A thorough understanding of both University and Library Business and Human Resource Service Center (BHRSC) rules, regulations, policies and procedures, including yearly updates.
• A familiarity and general understanding of the University Library's operations and activities as well as the various campus offices that the Library Business and Human Resource Service Center (BHRSC) works closely with.
• Ability to complete tasks in a timely manner, maintain confidentiality of sensitive information, and keep organized and detailed up to date financial records. Accuracy, completeness of documents and records, and expediency are expected, as…