Accountant - Library Business & Human Resources Service Center

Purchasing and Payables Processing

• Process and complete iBuy requisitions. Review and approve documentation for requisition for completeness and request more information when needed from requester or vendor.
• Process yearly memberships purchase orders for the library.
• Review and approve invoices for completeness and accuracy for vendors and submit to Payables for payments.
• Examine invoice and payment problems with patrons and resolve independently.
• Review, approve, and process documentation for non‑conforming purchaser orders and transactions.
• Review, approve, and process documentation for financial support or sponsorship payments to outside organizations.
• Assist vendors in filing new and updated vendor forms.
• Train Library staff in the purchasing process.
• Maintain documentation, such as subsidiary ledgers, for the Library Business Office.

• Examine monthly accounting records for accuracy, completeness and conformance to Library Business Office procedures.
• Post all invoices, receipts, etc. to Library accounts.
• Post and balance internal income and expense transfers.
• Update monthly individual income and expense accounts for Library faculty.
• Review and edit line references and formulas in computer spreadsheets for accuracy.
• Balance sub‑ledger accounts to the General Ledger report.
• Correct errors and inconsistencies in invoices and receipts and compare monthly statements.
• Review all internal income and expense transfer requests for accuracy, account correctness, and proper signatures.
• Prepare monthly financial reconciliation reports.

• Create and maintain travel expenditures for all Library employees.
• Process Library employees’ reimbursements.
• Process travel arrangements and provide conference registration payments.
• Open and close program advances, including depositing unused funds to Bursar.

• Assist Associate Director of Fiscal Operations in processing Foreign National payments.
• Communicate the policies and procedures for Foreign National payments to the Library employees.
• Communicate with guests about the needed documentation for scholarships, payments, or reimbursements.
• Communicate as needed with University Payroll and University Payables to process payments.

• Assist with fiscal year close.
• Assist with Grants and contracts.
• Assist in the preparation of financial analysis.