Office Support Associate

Job Summary

Provide clerical and administrative support to the Department of Natural Resources and Environmental Sciences. Under the direction of the Administrative Aide, support the department head, departmental managers, faculty, staff, and students to facilitate the day-to-day operational and administrative needs of the department.

• Greet visitors to NRES main office, answer NRES main office telephone line, and relay calls and messages to appropriate staff members; initiate calls to obtain specific information requested by others
• Monitor NRES main office email account, forwarding messages or replying as warranted
• Manage mail distribution process for the department, including distributing incoming mail, preparing outgoing USPS and UPS packages, and updating NRES mailboxes as needed
• Monitor on-hand office, teaching, event, and technology supplies and order as needed
• Maintain office equipment and submit requests for maintenance or repair as needed
• Copy and assemble exams and assignments for course instructors as requested
• Assist NRES managers with file maintenance in line with current needs and relevant records retention schedules
• Assist with preparation and dissemination of departmental communications

• Purchase items based on faculty, staff, or student requests utilizing iBuy or P-Card working with supervisor or NRES managers to review funding source
• Purchase food and/or beverages for events utilizing iBuy or T-Card (or, where relevant, P-Card), working with supervisor or NRES managers to review funding source
• Arrange conference registrations and memberships utilizing T-Card (or, where relevant, P-Card), based on faculty, staff, or student requests
• Complete reconciliation of T-Card and P-Card purchases through Emburse Enterprise
• Assist faculty, staff, and students with Emburse Enterprise expense reports and invoices, based on faculty, staff, or student requests

• Assist with coordination of the academic year seminar events related to NRES 500 in conjunction with the Administrative Aide, Student Services Office Support Specialist, and faculty seminar chair(s) (space, speaker lodging, meals, expense reimbursements, event refreshments, seminar promotion)
• Assist with coordination of special events and projects as needed (New Student Field Day, departmental retreat, recruiting events, orientations, etc.)

• Assist with coordination of building maintenance requests; serve as primary or secondary contact for these requests
• Manage room reservation system ASTRA for conference rooms and classrooms
• Manage key access to conference rooms and classrooms
• Manage key inventory and key assignment process including request forms, tracking, and returns, using the ACES Portal or similar system

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High school diploma or equivalent.

• Any one or combination totaling eighteen (18) months from the categories below:
• College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months);
  Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• Work experience performing office/clerical activities, including the use of computer systems.

• Experience with University systems ASTRA, iBuy, iTravel, Emburse Enterprise or with similar systems.

• Good communication skills.
• Ability to provide good customer service and the ability to interact well with both the campus community and the general public in person, on the phone, and via email.
• Ability to work well individually and in collaboration with others.
• Excellent detail skills with the ability to effectively schedule/plan and prioritize multiple tasks.
• Flexibility to adjust schedule and prioritize tasks due to frequent interruptions.
• Knowledge of computer software such as Zoom and Microsoft Word, Excel, Outlook, and Teams.
• Ability to adhere to all University, College, and Department policies, procedures, and guidelines consistently and competently.

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/1/2026. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Support Associate classification is $39,306.60. For more information on Civil Service classifications, visit the SUCSS web site at https://(Use the "Apply for this Job" box below)..

Applications must be received by 6:00 pm (Central Time) on March 11, 2026
. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through…