Administrative Assistant to Dean, School of Education and Health Sciences

Administrative Assistant to the Dean, School of Education and Health Sciences

Position Title Administrative Assistant to the Dean, School of Education and Health Sciences

Department

Department School of Education and Health Sciences

Division

Division Academic Affairs

Supervisor Title Dean of the School of Education and Health Sciences

Status

Status Full Time Regular

Salary Range

Salary Range $22.00-$24.00/Hr.

To provide administrative assistance and related support to the operations and services of the School of Education and Health Sciences, Departments of Health Sciences and Kinesiology.

• Exercise leadership in supporting and implementing the goals and objectives of the Dean through administration and organizational functions. Prioritize responsibilities within a high‐volume work area.
• Manage the Dean’s calendar; schedule and arrange appointments and conferences; make travel arrangements and prepare itineraries; take, prepare, and distribute minutes at department/college/school meetings.
• Maintain, prepare and submit faculty contracts, correspondence, forms, requisitions and similar documents for the Dean. faculty files.
• Support department chairs of Kinesiology and Health Sciences regarding staffing of courses; communicate to Registrar changes in course schedule including time and staffing changes; contact students regarding changes and cancellation of courses.
• Provide administrative support for faculty professional development activities.
• Provide administrative support for external accreditation requirements for all SEHS programs.
• Provide administrative support for cardinal fit and student organizations.
• Manage data for annual academic course schedule for the departments of kinesiology and health sciences.
• Manage onboarding of new staff and faculty.
• Maintain SEHS websites and other on-line forms of communications (i.e., social media sites)
• Supervise assigned student worker(s); participate in selection, provide and/or ensure adequate training, schedule and assign work, monitor performance, and provide appropriate mentoring.
• Manage SEHS and departmental purchases, memberships and subscriptions. Prepare purchase orders and reimbursements for faculty and staff reimbursements.
• Manage overall administrative responsibilities, including building needs; office moves; maintain supply of office supplies and office machines. Collect, sort, and distribute mail for the departmental faculty.
• Maintain a current Standard Operating Procedures manual and continually identify ways to streamline and increase transparency in procedures.
• Greet and assist persons visiting and calling the Dean and department of kinesiology and health sciences faculty. Answer questions, research problems, serve as a resource to faculty and students about policies and procedures, direct callers and visitors to others, record and forward messages, and schedule appointments for the department chairs.
• Other duties and responsibilities as appropriately assigned.

• Support the College’s mission, vision and values, and contribute to the advancement of the College’s Strategic Plan.
• Demonstrate a strong commitment to continuous quality improvement.
• Demonstrate civil and inclusive behavior when interacting with staff, faculty, students and visitors to the College. Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.

• Ability to perform administrative and leadership functions with a high degree of professionalism, exercise discretion with regard to confidential information.
• Promote a flexible, collaborative and inclusive work and living environment and engage in educational opportunities to increase awareness and understanding of diversity and inclusion.
• Knowledge of and ability to effectively use the most advanced version of Microsoft office, spreadsheet (excel) and database software, administrative computing system and content management system software for webpage development and maintenance. This includes a willingness to explore…