Accounting Assistant- LAS Office Dean

Position: Accounting Assistant- LAS Office of the Dean
Accounting Assistant - Office of the Dean

College of Liberal Arts & Sciences

University of Illinois at Urbana-Champaign

The College of Liberal Arts & Sciences is searching for an Accounting Assistant to serve as the primary customer service representative and financial processor for the College of Liberal Arts and Sciences Service Center (LASSC). Under the direction of the Assistant Director of Business Services, this role will lead front-line support for units by assisting with the purchasing process, submitting requests for payments to vendors, processing travel and miscellaneous reimbursements, and ordering miscellaneous supplies for units participating in the LASSC.

Duties & Responsibilities

Purchasing / Ordering

* Responsible for customer service responsibilities of College of Liberal Arts & Sciences Service Center (LASSC). Serves as LASSC point of contact for procurement of supplies, services, and equipment.

* Manages the LASSC general email inbox.

* Orders all products and services for LASSC.

* Oversees printing service orders, plaque orders, memberships, advertisements, and coordinates major purchases such as copiers and furniture.
• Exercises judgment and provides recommendations on purchases.

* Orders and maintains office supplies.

* Orders approved computer equipment.

* Processes Banner and iBuy requisitions for goods and services.

* Works with vendors to establish/update vendor IDs and complete contract requests using Contracts+.

Transaction Processing

* Primary business transaction processor for LASSC-supported units.

* Processes P-Card and T-Card purchases, iBuy and Banner requisitions, contract requests, vendor forms, and invoice submissions.

* Creates P-Card, T-Card, Vendor Payment, and Reimbursement Expense Reports in Emburse.

* Processes Journal Vouchers, expense transfers and other basic accounting transactions as needed.

* Occasionally processes payments using lesser-used university systems.

* Logs receipt of cash/checks as part of cash handling procedures.

* Attends quarterly LAS Business Managers meetings.

* Attends relevant campus/university training sessions.

* Submits repair and service requests for office equipment.

* Performs other duties as assigned to support the mission of the unit.

Required Qualifications

1. High school diploma or equivalent.

2. Any one or combination totaling one (1) year (12 months) from the categories below:

a. Course work in accounting, as measured by the following conversion table or its proportional equivalent: 6 semester hours equals one (1) year (12 months)

b. Course work in any discipline as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months)

c. Work experience in bookkeeping, office support, or closely related experience.

Preferred Qualifications

Experience with University financial documents, applications, and systems.

Successful Candidates Will Have

* Knowledge of University financial policies and procedures as listed in the Campus Administrative Manual, the OBFS Policies Manual, and Staff Policy and Rules.

* Knowledge of record-keeping, bookkeeping, and financial accounting principles; general knowledge of budget accounting.

* Knowledge of the various fund types and their uses.

* Knowledge of Microsoft Excel, Word, Outlook, Teams.

Experience with Emburse, PCard/TCard, IBuy, Banner, and other university applications.

* Ability to exercise good judgment and discretion when handling all financial transactions.

* Ability to work with limited supervision. Ability to prioritize competing deadlines and tasks to the satisfaction of a great number of people.

* Commitment to creating an inclusive environment

* Strong communication skills.

* Ability to work harmoniously with clients both inside and outside the University.

* Knowledge of and familiarity with the academic community, Office of Business and Financial Services, Purchasing, Payables, Technology Services, and outside vendors.

Appointment Information

This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained…