Office Manager - Office Provost

Office Manager – Office of the Provost

Requisition

Job Category:
Administrative Support

We are seeking an experienced and proactive Office Manager to provide essential administrative support to the Office of Online Learning and its leadership. The role coordinates daily office operations, schedules, events, and supports senior-level administrators.

• Manage daily office operations, including calendar management, correspondence, meeting coordination, and logistical support.
• Provide administrative support to the Director, including calendar, travel arrangements, and meeting coordination.
• Serve as the first point of contact for inquiries related to the Office of Online Learning.
• Assist with administrative aspects of meetings, retreats, workshops, and events.
• Manage and coordinate travel, purchasing, and expense reconciliation for the leadership and staff.
• Support planning efforts by coordinating schedules, maintaining records, preparing materials, and tracking action items for strategic initiatives.
• Communicate with faculty, staff, and campus partners regarding programs and initiatives as directed.
• Coordinate meetings, maintain project documentation, track timelines, and assist with communication and reporting activities.
• Assist with data collection, report preparation, spreadsheet maintenance, and record‑keeping.
• Coordinate with office leadership to maintain websites, guides, training materials, and other communication resources.
• Perform other duties in support of the Office of Undergraduate Education and the Office of the Provost as assigned.

Knowledge, Skills, and Abilities:

• Excellent organizational and time management skills.
• Effective communication with a wide range of audiences.
• Ability to manage multiple priorities while meeting deadlines.
• Strong attention to detail and accuracy.
• Exercise sound judgment and maintain confidentiality.
• Work independently and collaboratively with diverse stakeholders.
• Knowledge of university administrative processes and policies.
• Proficiency with Microsoft Office, collaboration tools, and business systems.
• Strong customer service and relationship management skills.
• Identify and resolve operational challenges proactively.

This is a 100% full‑time Civil Service 3266 – Office Manager position. The expected start date is as soon as possible after the close of the search. The collective bargaining agreement sets a wage of $46,975.50 annually. Salary is competitive and commensurate with qualifications and experience while also considering internal equity.

• Health, Dental, Vision, Life Insurance.
• Retirement Plan.
• Paid time Off.
• Tuition waivers for employees and dependents.

Champaign‑Urbana

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.

Applicants with disabilities are encouraged to apply under the Americans with Disabilities Act (2008) and may request reasonable accommodation.