Office Manager - Office Provost

University of Illinois Urbana-Champaign

Join a Collaborative and Vibrant Team in the Office of the Provost! Are you a highly organized and efficient individual with expertise in managing intricate calendars and providing top-tier administrative support? We are seeking an experienced and proactive Office Manager to join our team and provide essential administrative support to the Office of Online Learning and its leadership. In this in-person role, you will play a critical part in coordinating the office’s daily operations, ensuring that schedules run smoothly and that important projects are successfully managed.

If you are an organized, detail-oriented professional with a passion for supporting senior-level administrators, we invite you to apply for this vital role. Join our dynamic team and contribute to the success of our institution by ensuring the seamless operation of our campus’s key administrative offices.

• A friendly, supportive, and collaborative work environment.
• Competitive salary and benefits package.
• Opportunities to positively impact the lives of all members of the campus community.
• Access to professional development and training resources.

• Is highly motivated and passionate about assisting others.
• Displays exceptional communication and interpersonal abilities.
• Possesses exceptional organizational and time management skills.
• Has the ability to work both independently and as part of a team.

Provides comprehensive administrative and operational support to the Office of Online Learning within the Office of the Vice Provost for Undergraduate Education. As the primary point of contact for internal and external stakeholders, the role oversees the day-to-day administrative functions of the office and ensures the efficient coordination of schedules, communications, events, meetings, and office operations.

• Manage daily office operations for the Office of Online Learning, including calendar management, correspondence, meeting coordination, and logistical support.
• Provide administrative support to the Director of the Office of Online Learning, including calendar management, correspondence, travel arrangements, and meeting coordination.
• Serve as the first point of contact for inquiries related to the Office of Online Learning.
• Assist with administrative aspects of meetings, retreats, workshops, and events sponsored by the Office of Online Learning, working with Provost Events and campus partners as appropriate.
• Manage and coordinate travel, purchasing, and expense reconciliation for the Office of Online Learning leadership and staff as needed, including completion of itineraries, procurement documentation, and Emburse reconciliations.
• Support Office of Online Learning planning efforts by coordinating schedules, maintaining records, preparing materials, and tracking action items associated with strategic initiatives.

• Communicate with faculty, staff, and campus partners regarding Office of Online Learning, Dual Credit and related programs as directed by office leadership.
• Support the Project Manager for Office of Online Learning by coordinating meetings, maintaining project documentation, tracking timelines, and assisting with communication and reporting activities related to the Office of Online Learning.
• Assist with data collection, report preparation, spreadsheet maintenance, and recordkeeping related to Office of Online Learning programs and initiatives.
• Coordinate with office leadership to maintain websites, guides, training materials, and other communication resources related to Office of Online Learning efforts.

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

• Excellent organizational and time management skills.
• Ability to communicate effectively with a wide range of audiences.
• Ability to manage…