Office Support Assistant - ACE

Office Support Assistant – Agricultural and Consumer Economics (ACE), College of ACES

Helps to support all of the administrative functions for the Department of Agricultural and Consumer Economics and provides limited support for business office activities.

• Administrative Support
  • Onboarding and offboarding of faculty and staff:
    Business cards, keys, phone lines, door names, mailboxes, website directory, My.Aces, maintain picture board
  • Mail distribution
  • Department parking spot management (scheduling & towing)
  • Request keyless entry for individuals to the computer lab
  • Maintain the seminars information on the ACE Dept website
  • Work with seminar team leaders to assist with weekly seminars (food, logistics, etc.)
  • Communicate with F&S to schedule requests and help coordinate projects
  • Monitor and solicit the completion of annual reports, conflict of interest forms (RNUA), ethics training, harassment training, and all other required training
  • Support faculty with printing (posters, tests, etc.) and shipping
  • Reserve and/or approve conference room usage by ACE faculty and staff for 426 & 323 Mumford Hall
• Business & Inventory Support
  • Administrate biennial inventory process for ACE inventory
  • Submits advertising for searches
  • Administrate surplus and disposal of U of I property
  • Process and tag new inventory acquisitions for the ACE Dept. in FABWEB
  • Work in Pinnacle to manage Phone Numbers for ACE employees
  • Serve as P-card reconciler and iBuy approver for department staff as required
  • Support for access to rooms (keys)
• Hospitality Coordinator
  • Greet/assist visitors in 326 Mumford Hall Main Office (students, parents, faculty, guests, etc.)
  • Send flowers/gift memorials
  • Answer general questions about ACE over email and from visitors
  • Answer departmental phone line and assist with callers' inquiries
  • Help with events (seminars, parties, meetings, candidate interviews, etc.):
    Order food/refreshments, reserve event rooms, prepare contracts with caterers
  • Other duties as assigned

• High school diploma or equivalent
• Any one or combination totaling six (6) months from the categories below:
  • A. College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equal six (6) months
  • B. Work experience performing office/clerical activities, including use of computer systems.

This is a 100% full-time Civil Service 0845 – Office Support Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after hire. The salary for this position is $17.925 per hour.

Work authorization sponsorship is not available for this position.

This position is eligible for benefits, which include Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. The University of Illinois System is a non-discrimination employer and operates under the Equal Opportunity and Fair Housing Act of 1974, the Civil Rights Act of 1964, the Americans with Disabilities Act, and other relevant laws.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal or by contacting the Office for Access & Equity at 217‑333‑0885, option #1, or accessibility.

Background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify are required.