Office Administrator - School of Labor & Employment Relations

Office Administrator - School of Labor & Employment Relations

Provide administrative support to the Dean and Senior Associate Dean and carry out administrative functions for the School pertaining to business, human resources, and facilities support.

Provides primary support to the Dean of LER (30%):

• Provides direct administrative and clerical support to the Dean such as composing replies to correspondence on own initiative, interpreting and explaining established policies and procedures in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by Dean, and investigating, evaluating and resolving problems within scope of position, utilizing subject matter knowledge and discretion.
• Answers questions about LER for the Dean, requiring complete knowledge of School business. Contacts often involve sensitive and confidential information and are frequently with upper-level administrative officers and corporate administrators.
• Interprets and communicates university policy.
• Controls the Dean's calendar and keeps the Dean abreast of all schedule/attendance requests made of the Dean.
• Builds and maintains strong working relationships with faculty, and staff within the School, across campus, and with external stakeholders.
• Arranges committee meetings for dean and for other LER faculty members.
• Assists the Senior Assistant Director, School Administration & Operations in providing administrative support to the Dean regarding promotion and tenure, third year reviews, sabbaticals, and emeritus faculty requests.
• Serves as primary administrator and contact for Executive Committee and Faculty Senate elections.
• Attends Faculty and Executive Committee meetings and records the minutes; schedules and manages logistics for all meetings, send communication and related materials.
• Tracks Ethics, ANCRA, Sexual Misconduct, and other trainings to ensure completion.
• Ensures travel arrangements for the Dean are made that support the Dean's schedule, lodging, and transportation needs, including alumni visits and advancement travel.
• Maintains confidential records and files.

Provides primary support to the Senior Associate Dean of LER (20%):

• Answers communications for the Senior Associate Dean requesting information on assigned matters and independently composes correspondence and responses that reflect the Senior Associate Dean's position.
• Manages scheduling for the Senior Associate Dean. Exercises independent judgment and initiative in determining priorities and effective utilization of time for meetings and appointments, including coordination with other administrative officers in attendance and meeting place arrangements.
• Makes appropriate travel, hotel and transportation arrangements for Senior Associate Dean, utilizing a working knowledge of university regulations and travel approval, expense reimbursement, p-card and t-card transactions, etc.
• Accompanies the Senior Associate Dean to key events and meetings and/or attends on behalf of the Senior Associate Dean as requested.

Business Support (20%):

• Assists faculty and staff with business purchases and operation development activities. Ensures University policy and procedures are followed.
• Places orders for IT supplies and equipment.
• Prepares travel in Emburse for LER faculty including the setup and closing of cash advances. Makes purchases in I-Buy and completes purchase orders in Banner.
• Handles new vendor setup and special payment forms and maintains records of each transaction. Makes purchases for the Dean and LER faculty using the University p-card and t-card.
• Reconciles purchases in Emburse.
• Keeps updated on travel guidelines and notifies the Dean and faculty of current/changing rules and regulations so all remain in compliance.
• Works to ensure streamlined business processes for office staff; created efficiencies and processes where appropriate.
• Performs business transactions for the School's affiliated units, including the Climate Jobs Institute, Labor Education Program, and Project for Middle Class Renewal, as needed.

Human Resources Support (15%):

• Assists with preparing and entering LER graduate research and teaching assistant appointments…