Lead Secretary

Lead Secretary

The responsibility of the Secretary is to perform secretarial and clerical duties to support the Principal and school building.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

• Type letters, correspondence, reports, and other documents for the Principal.
• Answer the school's phone line and assist with answering other phone lines within the administrative office.
• Coordinate arrangements for meetings scheduled by the Principal.
• Attend building meetings as the Principal assigns; prepare and distribute meeting minutes as necessary.
• Type and distribute the weekly calendar of events.
• Compile, type, and produce the Student/Parent Guidebook and Faculty Handbook.
• Maintain building information (personnel list, voicemail/phone numbers, school maps).
• Greet students, parents, and community members.
• Collect and review time sheets staff submit for the Principal's signature.
• Distribute any payroll checks to staff.
• Issue all building keys/fobs and maintain an accurate list of all keys distributed to staff for the building.
• Assist in compiling/formatting schedules (supervision schedule, faculty schedule).
• Update messages on the electronic building marquee.
• Assist in organizing/coordinating all aspects of school events.
• Monitor the use of the office copy machine and report maintenance.
• Assist with duties assigned by the teachers.
• Maintain building student files and records.
• Maintain building budgets and supplies.
• Perform any and all additional duties as assigned by the Principal.

Education

• Minimum of a High School Diploma or Equivalent. Associate's Degree or Vocational Training preferred.

Experience

• A minimum of 3 years of secretarial/clerical experience is preferred.
• Experience with computers, word processing, spreadsheets, publications (flyers, programs, documents), and office equipment such as copiers and fax machines.

Other

Skills and Abilities

• Ability to communicate effectively and professionally with the public both orally and in writing.
• Ability to maintain strict confidentiality regarding student and personnel records.
• Strong attention to detail and excellent organizational skills.
• Ability to meet deadlines and adjust to changing situations.
• Strong public relations skills and ability to interact with people from diverse backgrounds.

Terms of Employment

• Benefit information can be found on the Human Resources webpage.
• This position is not within the collective bargaining unit and is not an administrative position.
• This is a non-exempt position.
• Clerical Level II
• 10 month work calendar
• Salary is determined by the Board of Education. Pay range is $19.25-$19.65 per hour

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of support personnel.

Start Date:

07/22/2026 An Equal Opportunity Employer

Revised:
March 2025