Office Manager- Ten Academic Alliance

The Big Ten Academic Alliance, headquartered in Champaign, IL, is seeking an Office Manager to coordinate travel and event logistics for 19 member institutions.

Location:

Champaign, Illinois (hybrid work environment).

• Provide guidance on travel policies, procedures, and best practices.
• Maintain travel resources, checklists, and reference materials.
• Monitor and interpret university travel policies and regulatory requirements.
• Collect, review, and reconcile post‑travel expense documentation; prepare and submit reimbursements through the University travel system.
• Coordinate travel logistics and provide administrative support for speakers, guests, and external partners for stakeholder meetings, conferences, and special events.
• Process travel reimbursements for guests and participants funded by grants or external sponsors, ensuring compliance with sponsor guidelines.

• Check venue availability, reserve appropriate venues, arrange audio/visual/IT equipment, catering, hotel blocks, and transportation.
• Ensure appropriate contracts are in place and payments processed in a timely and efficient manner in coordination with the Finance Team.

• Provide administrative support for the President’s Administrative Assistant and other designated staff members; perform other duties as assigned.

• High school diploma or equivalent.
• At least two (24) months of work experience comparable to the third level of this series.

• Experience in event contract review.
• Experience in higher education or similar complex organizational settings.

• Excellent organizational skills and attention to detail.
• Proficiency with the University of Illinois travel system software.
• Proficiency with Office 365 tools.
• Knowledge of university financial systems.
• Adaptability, collaboration, results orientation, initiative, innovation, open communication, prioritization skills, problem‑solving, professionalism, reliability, organizational loyalty, technical expertise.

• 100% full‑time.
• Schedule:
  
  12‑month appointment, start ASAP after search close.
• Salary: $46,975.50 minimum (competitive salary).
• Work authorization sponsorship not available.

• Health, dental, vision, life insurance.
• Retirement plan.
• Paid time off.
• Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to apply and may request reasonable accommodations.

Applications must be received by 6:00 pm (Central Time) on July 27, 2026.