Office Support Associate- School of Integrative Biology

Office Support Associate - School of Integrative Biology

College of Liberal Arts & Sciences, University of Illinois at Urbana-Champaign

• School of Integrative Biology Administration
  • First point of contact for the SIB administrative office by answering phones, greeting visitors, managing SIB school email account, and providing information to faculty, staff, students and visitors.
  • Reviewing incoming US and campus mail, responding to general inquiries, distributing mail to appropriate parties, monitoring and updating SIB mailboxes, assisting with secure organization and archival of confidential documents, and keeping displays and bulletin boards up to date.
  • Providing faculty support by photocopying class exams and materials.
  • Tracking, ordering, receiving, and distributing office supplies.
  • Assisting departmental and school staff with duties including Promotion and Tenure documents, third year reviews, faculty candidate searches, graduate student recruiting and progress monitoring, calendaring for school resources including conference rooms, travel arrangements and reimbursements, school events, including Fall Kick-off, Awards and Convocation.
• School of Integrative Biology Business Affairs
  • Travel coordination: guiding travelers in planning for travel and requesting appropriate approvals, booking approved travel costs.
  • Assisting travelers in preparation of expense reports for any additional funds due to traveler.
  • Following expense reports through processing steps and consulting with travelers for any additional information needed.
  • Employee reimbursements: assisting employees with reimbursement requests for items purchased with personal funds and preparing expense reports in appropriate system.
  • Records management: assisting in recording and maintaining electronic records for self-supporting activities; maintaining physical records related to financial transactions and organizing them according to departmental practices.
• General School of Integrative Biology
  • Performing other duties assigned to further the mission of the unit.
  • Serving on committees and attending meetings as a delegate as requested.

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below:
• College coursework as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months);
  Associate’s Degree (60 semester hours) equals eighteen months (18 months).
• Work experience performing office/clerical activities, including the use of computer systems.
• Successful candidates will have:
  • Ability to communicate effectively with others.
  • Ability to professionally interact with diverse internal and external constituents, including students, faculty, staff, and parents.
  • Commitment to creating an inclusive environment.
  • Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
  • Ability to easily and quickly pivot from one task to another and stay organized.
  • Ability to maintain confidentiality in all business matters.
  • Working knowledge of grammar, spelling and punctuation.
  • Ability to acquire knowledge of University and College requirements, procedures, rules and regulations as they relate to business functions.

• Health, Dental, Vision, Life Insurance
• Retirement Plan
• Paid time Off
• Tuition waivers for employees and dependents

This is a 100% full-time Civil Service 0846 – Office Support Associate position, appointed on a 12-month basis. The collective bargaining agreement sets a wage of $39,160. Hybrid work options may be available after an initial on‑site training period, with the ability to be on‑site at the University of Illinois Urbana-Champaign campus as needed per the University’s Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at , option #1, or accessibility.