Education Abroad Coordinator- Office of the Registrar

Education Abroad Coordinator
- Office of the Registrar

The University of Illinois is accepting applications for an Education Abroad Coordinator in the Office of the Registrar. The Coordinator supervises education abroad credit processing for all student levels and manages the course approval database. This position also provides leadership and supervision to the Education Abroad staff, while working closely with staff in college and departmental offices.

Education Abroad Credit Processing

• Create education abroad Credit Recommendation Forms and submit to colleges for review.
• Determine the necessary documents needed for processing education abroad credit and grades and retrieve said documents from Ugrad Recs, iAdmit, or other systems.
• Review Credit Recommendation Forms approved by colleges/departments for accuracy and approve for entry on the student's record in Banner.

Course approval process and database

• Manage course approval database user access. Provide training and user support.
• Troubleshoot problems and collaborate with the vendor to improve database functionality.
• Manage course approval process, including forwarding requests for departmental review, processing requests for additional review, ensuring Illinois credit is added to course listings, abbreviating course titles for use in Banner entry, and adding courses to the approved course list.

Leadership and Supervision

• Supervise full-time employees in the Education Abroad unit. Assist with annual employee evaluations.
• Serve as resource person concerning grade and credit evaluation scales and international institutions which includes answering non-routine questions via telephone and email.
• Communicate with colleges, departments, students, and foreign institutions to obtain documents required/missing for processing.
• Create and revise new grade and credit conversion scales as needed. Notify Illinois Abroad of need to publish new scale online.

Special Projects and Additional Duties as Assigned

• Bachelor's degree in business, communication, education, humanities, public relations, social sciences, or a field related to the position.
• Two (2) years (24 months) of professional work experience in admissions, records, registration, and/or closely related experience within an educational setting. (
  
  NOTE:
  
  A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

• Demonstrated experience in data management
• Demonstrated experience with higher education student information systems.
• Demonstrated experience with international transcripts and Education Abroad records.
• Demonstrated experience success in supervision, training, and evaluation.
• Experience with higher education processes and policies.
• Experience interpreting and applying complex rules and regulations.
• Experience balancing competing priorities and meeting deadlines.

• Strong communication skills.
• Demonstrated ability to execute detailed processes and procedures.
• Excellent analytical writing, organizational, communication, and interpersonal skills.
• Ability to effectively interact with students, faculty, staff, alumni, administrators, and other stakeholders.
• Knowledge of FERPA regulations
• Knowledge of UIUC student systems and familiarity with Banner
• Ability to learn specialty study abroad software.

This is a 100% full-time Civil Service 2753 - Admissions and Records Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary range for this position is $45,000 - $55,000. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.

The final salary offer will be determined through a thorough assessment of these elements. Work authorization sponsorship is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at https://(Use the "Apply for this Job" box below)..

Applications must be received by 6:00 pm (Central Time) on August 24, 2026. For full consideration, application materials should include a cover letter, current resume (including month/year employment dates), contact information for three professional references, and transcripts or proof of degree(s). Please ensure your resume highlights your qualifications/experience for this position. This may include professional, academic, volunteer, or other applicable experience that aligns with the responsibilities of this role.

In order to be considered as a transfer candidate, you must apply for this position. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of…