Class Schedule Coordinator - Office of the Registrar

Class Schedule Coordinator

The University of Illinois is accepting applications for a Class Schedule Coordinator in the Office of the Registrar. The Coordinator will provide oversight for the Catalog Management and Section Scheduling unit on the many aspects of creating and maintaining the class schedule and classroom assignments for the entire campus which also includes training departmental schedulers, assigning classroom spaces, and managing day-to-day questions/issues related to section set-up.

Duties & Responsibilities:

• Monitor and coordinate department section creation and advise over 120 departments on best practices for creating and managing all aspects of section set-up.
• Oversee production of the online class schedule for student registration purposes in Banner Self-Service (student registration system) and for public historical record in the Course Explorer (online class schedule) each term (Fall, Winter, Spring, Summer).
• As primary contact for scheduling and facility management, routinely communicate with department schedulers, instructors, and other administrators regarding issues related to scheduling timelines and classroom assignments.
• Analyze all components of section/course information to reduce problems for student registration, grade processing, and billing.
• Assist Associate Registrar with term roll and archiving processes in all scheduling tools:
  Banner, Ad Astra, and Course Explorer.
• Assist the Associate Registrar in the final exam process, including set-up and scheduling.
• Provide individualized Banner training to new department schedulers as needed.
• Coordinate and distribute incoming work evenly throughout the unit.
• Test relevant areas in Banner, Ad Astra, and Course Scheduler applications during upgrades and provide feedback to project managers.
• Implement and enforce campus policies related to standard scheduling, classroom capacities/fire codes, credit and grade modes, and Student Code policies related to classes.
• In conjunction with the Associate Registrar, develop training materials and presentations for departmental schedulers.
• Add educational content to the Office of the Registrar website.

Required Qualifications:

• Bachelor's degree.
• A total of one (1) year (12 months) in education, training and/or work experience in an education setting, with experience in scheduling, academic administration, student services, or a related area. (
  
  Note:
  
  Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)

Preferred Qualifications:

• Experience with Ellucian (BANNER) Catalog and Schedule application and/or Ad Astra application.

Appointment Information:

This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The budgeted salary for this position is $47,000- $52,000.

Application Procedures & Deadline Information:

Applications must be received by 6:00 pm (Central Time) on August 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. For full consideration, application materials should include a cover letter, current resume (including month/year employment dates), contact information for three professional references, and transcripts or proof of degree(s). Please ensure your resume highlights your qualifications/experience for this position.

This may include professional, academic, volunteer, or other applicable experience that aligns with the responsibilities of this role. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through (Use the "Apply for this Job" box below). will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment.

For further information about this specific position, please contact kvogelba. For questions regarding the application process, please contact .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.