Office Manager - Department of Cell and Developmental Biology - College of LAS
Listed on 2026-08-17
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Administrative/Clerical
Administrative Management, Clerical, Business Administration, Office Manager -
Management
Administrative Management, Clerical, Business Administration, Office Manager
Duties Responsibilities On behalf of the Department Head and as required to meet routine departmental needs: compile reports and data, communicate and interpret Department policies and procedures to administration, faculty, staff, students, and the public.
Responsible for the day-to-day operation of the office: staff scheduling; coordinating work assignments; monitor departmental expenditures for compliance with campus policies and procedures:
- verify funding for RA appointments in communication with supervising faculty
- submit appointment requests via the appropriate system or workflow
- serve as a liaison between departmental employees and the School HR office relating to various HR matters
Oversee and coordinate conferences, faculty travel, accommodations for special guests of the department the annual departmental conferences. Purchase materials and services using p-card and t-card in support of departmental events and activities. Review, approve, and process employee reimbursement vouchers, travel vouchers and journal vouchers via Banner for expenses incurred. Coordinate administrative items as per established timetables of the Department, School, College, and the University such as promotion and tenure submissions, third-year reviews, and sabbatical.
Assist the Department Head in the management of Department resources for adherence to policies and procedures. Supervise lower-level departmental office support employees Provide clerical and administrative support for the Department Head: open, review, respond to routine mail; maintain personal appointment calendar; compose both routine and confidential correspondence; schedule faculty meetings according to established policies timetables. Serve as backup timesheet approver for bi-weekly unit employees and monitor to ensure timely submission of timesheets;
advertise undergraduate hourly job openings via the Virtual Job Board.
Other duties as assigned to further the mission of the department.
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