Unit Office Coordinator – Surgical

• Provide clerical support to staff and the unit manager
• Handle payroll, filing, and scheduling
• Answer telephones and take and deliver messages
• Assist the unit manager with typing, filing, meeting scheduling, agenda planning, meeting minutes, invoices, discharge follow-up calls, copying, mailing, and faxing
• Coordinate unit activities, including greeting customers, managing incoming and outgoing mail, managing supplies, and maintaining office equipment
• Perform office management and secretarial duties for the department Manager/Director
• Compose routine correspondence and prepare, maintain, and distribute routine reports
• Assist with administrative and staffing activities
• Assist with contacts to internal and external agencies
• Review and revise Kronos scans for appropriate cost centers

• Full-time position
• Availability to work Monday–Friday variable 8-hour shifts
• Basic clerical, office management, and secretarial skills
• Ability to answer telephones and handle department communications
• Ability to type, file, schedule meetings, process minutes and invoices, copy, mail, and fax
• Ability to coordinate mail, supplies, and office equipment
• Ability to compose routine correspondence and prepare routine reports
• Ability to assist with administrative and staffing activities
• Ability to review and revise Kronos scans for appropriate cost centers
• Work authorization verification through Form I-9 and E-Verify

Demonstrates proficiency in clerical support, office management, and secretarial duties, including payroll processing, meeting coordination, and correspondence preparation. Capable of managing communications and maintaining office supplies and equipment efficiently.

• Clerical Support
• Office Management
• Secretarial Skills
• Kronos Scans Review
• Meeting Coordination

• Payroll Processing
• Filing
• Scheduling
• Typing
• Invoicing
• Copying
• Mailing
• Faxing
• Report Preparation
• Cost Center Management

• Communication
• Organizational Skills
• Customer Service

• Work Authorization Verification

• Administrative Support
• Office Equipment Management
• Department Communications
• Staffing Activities