Office Administrator - Carle Illinois College of Medicine

Duties Responsibilities Administrative

• Provide administrative support to the department head.
• Under the administrative direction, support department-related projects and initiatives.
• Manage complex workflows as directed, keeping abreast of all issues so that matters are handled appropriately with discretion and strict confidentiality.
• Establish and implement priorities to ensure efficient coordination of activities.
• Prepare correspondence that reflects knowledge of subject matter and appropriately represents college standards; at times, responding on behalf of College Leadership.
• Handle confidential and/or sensitive information.
• Research and develop presentations.
• Maintain confidential records and files.
• Serve as a liaison between the Department Head, department faculty, staff and students, and the campus.

• Under the direction of department leadership, develop, implement, maintain, and interpret departmental and college policies and procedures to ensure efficient operations; collaborate with stakeholders to establish and manage processes that support departmental priorities and initiatives.
• Coordinate and attend meetings in support of department leadership.
• Manage invitations, space, equipment, agendas, materials, and minutes.
• Coordinate calendars for department leadership.
• Maintain departmental email lists, list serves, faculty lists, and other communication resources.
• Assist in managing and coordinating compliance activities, training, and reporting such as periodic mandatory policy review and the annual RNUA compliance reporting.
• Coordinate travel and conference information for department leadership.

• Establish and maintain effective working relationships in a manner consistent with a workplace of dignity and respect.
• Foster a respectful and inclusive environment that supports diversity, equity, inclusion, equal employment opportunity, and nondiscriminatory practices throughout the college.
• Champion positive inter-professional relationships bridging the college’s private/public organization and missions.
• Perform other related duties or projects as assigned.