Research Administration Specialist​/Research Administration Coordinator, School of Social Work

Research Administration Specialist/Research Administration Coordinator, School of Social Work
Research Administration Specialist/Research Administration Coordinator
School of Social Work

University of Illinois at Urbana-Champaign

Located in Urbana, IL

Under the direction of the Director of Budget and Resource Planning, maintain a portfolio of principle investigators for whom this position manages the research process for bothpre-and post-award tasks, including proposals, award, award maintenance, closeout,and resubmission of the proposal for future funding. Assist with research administration process development, implementation, and training for the Schoolof Social Work.

• Assist PIs in the research proposal process, including reviewing the Request for Proposal documentation; assisting the PI with development and review of budgets, budget justifications, narratives, current and pending, and other related documentation; as well as the submission process. As necessary, also workswith the SSW human subjects liaison.

• Process new research awards, assuring documentation is finalized so fund(s) can be established and award may bemade. Assist PIs through Post-Award processes, including budget management,budget revisions, evaluation of burn rates, extensions, PI changes, transit recaps, expenditure confirmations, invoicing, management of subawards, fund reconciliation, and closeout.
• Assist unit Purchasing and Human Resources staff as they make purchases and make appointments, assuring funds are available and expense is allowable for the fund type and source.
• Reconcile expenditures monthly, assuring proper use of funds, allowability of expense, correct use of account codes,and availability of funds. Address outstanding obligations, discrepancies,and other issues.
• Request processing of journal vouchers andbudget transfers.
• Process labor redistributions as needed.
• Provide ad hoc reporting.

• Provide training to faculty and staff asneeded, such as in reading financial reports, using the expenditure confirmation system, and grant proposal and maintenance processes.
• Collaborate with Director of Budget and Resource Planning to establish policies, procedures, templates, job aids, and websites related to the grants and contracts process.
• Act as Charge Code Review in Emburse.
• Act as backup Unit Security Contact onurgent items when the Director of Budget and Resource Planning is out ofoffice.
• Other duties as assigned.

• Review, analyze, and interpret Federal,State, and University policies and procedures, and inform principal investigators of new and changing developments. Advise principal investigators and collaborators on pre-proposal and proposal development,analyzing and interpreting relevant policies and procedures, forms, clearance requirements, certifications, deadlines, budget limits, and cost sharing requirements.
• With the principal investigator, develop budgets and budget narratives/justifications, customizing formats as needed.
  
  Ensure applicable regulations are addressed related to direct and indirect costs, subawards, travel, fringe benefit rates, etc. Ensure agency/sponsor required forms are completed appropriately.
• Collaborate with the School of Social Work Research Office on human subjects requirements and processes.
• Prepare proposal records for sponsored project applications and route for electronic signature approvals. Prepare proposals in required systems and formats specified by the funding agency androute in a timely manner.
• Monitor the status of each submitted proposal until it is either awarded, rejected, or withdrawn. Complete budgetor proposal revisions as needed.
• Facilitate the review, approval, and awardof research contracts, data transfer agreements, confidentiality agreements,and subawards. Act as a liaison between researchers, the campus sponsored programs administration, and agencies/sponsors as needed.
• Evaluate award information and facilitate requests for anticipation accounts when applicable. Collaborate with the Pland the School's Expense Team to establish a financial spreadsheet and discuss award setup needs.
• Facilitate the effort certification process by accurately reflecting key personnel voluntary and paid effort commitments in budgets, justification statements, and progress reports.

• Review expenditures monthly, checking for appropriateness of expenditures within budgets, agency/sponsor terms and conditions, applicable rules and regulations, and Federal, State, and University policies and…