Program Coordinator - Cancer Center at Illinois

This position requires in-person work on campus and may require working outside standard hours including evenings and occasional weekends.

This position is not eligible for any type of sponsorship for work authorization.

The University of Illinois Urbana–Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs.

The Cancer Center at Illinois (CCIL) unites world-class faculty to uncover fundamental knowledge, innovate new technologies, and enable cancer-free lives. Our interdisciplinary expertise in science and engineering, novel educational and training experiences, and exceptional research facilities, are changing the way we take on cancer.

• Inspire groundbreaking cancer research and technological advances using unique campus strengths in science and engineering.
• Forge multidisciplinary ties to mobilize faculty, staff, and students across campus to focus their skills and visions on cancer.
• Catalyze large interdisciplinary projects—including program project grants, training programs, and centers. Innovate new educational programs for students, professionals, and the general public.
• Partner with clinical centers and companies to drive translation and achieve economic impact while building alliances with external partners.
• Collaborate with NCI designated cancer centers to contribute to advancements across the national cancer research landscape.

The Cancer Center at Illinois is seeking to hire up to two Program Coordinators to be responsible for the planning, coordination, and execution of center-level, research, and education events and activities, as well as providing administrative and operations support.

• Program and Event Operations
  • Develop and plan events, based on defined event concepts and design, preparing event financial forecasts, creating and managing timelines, and logistical coordination.
  • Plan for and ensure successful event execution for multiple concurrent events.
  • Coordinate venue selection, catering, and/or food preparation operations (ensuring compliance with health regulations and university policies), transportation, audio-visual equipment, parking, and other event-related logistics. This includes initiating and maintaining communications with external vendors and other entities prior to and following the event.
  • Coordinate guest speaker involvement from invitation through reimbursement, including travel, itinerary creation, and serve as the primary CCIL contact.
  • Manage guest lists, registrations, and assist with attendee communications. Secure and coordinate special guests/speakers for events and assist with troubleshooting and resolving guest issues and concerns promptly.
  • Procure the necessary resources, materials, and supplies for events using the provided purchasing methods and authority.
  • Manage and oversee events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organizing vendors.
  • Lead debriefing meetings and prepare comprehensive post-event reports, developing or updating event procedures.
• Stakeholder Communication and Event Management
  • Collaborate with internal and external stakeholders to determine event requirements and event-related communication assets and correspondence, ensuring proper CCIL…